Student Records Coordinator
Waterville, ME Registrar
Job Type

U.S. News and World Report consistently ranks Thomas College as a top college in Maine for social mobility. Our clear career focus and one-of-a-kind Guaranteed Job Program™ makes it possible to advance faster in the arts and sciences, business, and education. Earn an undergraduate degree in three years and then choose from a variety of in-person or online graduate degree programs that can be completed in one-year or two. Located in Waterville, Maine, Thomas College is your pathway to a promising future, guaranteed. Learn more at  

The Student Records Coordinator is the first contact for students and their families in the Registrar/SFS office suite. They are responsible for oversight of front office tasks, and assist in maintaining accurate academic and financial records for all students. The Student Records Coordinator will promote the colleges diversity, equity and inclusion (DEI) statement where applicable. 

The Student Records Coordinator position requires a person who is articulate and friendly, with a professional appearance and manner. This person must have excellent interpersonal, verbal, and written communication skills and be able to work with a wide range of people. The Student Records Coordinator should have excellent time management and organization skills to be able to prioritize various tasks and withstand frequent interruptions. This job involves a combination of customer service skills and technical office skills. Computer experience, such as Microsoft Office suite tools, and the ability to identify problems with computer generated reports is critical. Experience with the Family Rights and Privacy Act and other legal formalities as it relates to academic records preferred. 

Associate degree required, bachelor’s degree preferred. Proficiency with Microsoft Office products. Minimum of one year of professional work experience. Preferred experience in a higher education setting. Most work will be conducted within an office setting where professional dress is required. 

Thomas offers a competitive benefits package to include: 

Medical insurance, dental insurance, life insurance, disability insurance, 6% 403(b) matching plan, paid vacation, paid sick leave, thirteen paid holidays, on-site gym, meal discounts and free tuition for employees, spouse and dependent children.

Interested applicants should submit a cover letter, resume and names of three professional references. Please include an email address on your application materials.

Thomas College is an equal opportunity employer.
Thomas College's mission is to prepare students for success in their personal and professional lives, and for leadership and service in their communities.