ORGANIZATION BACKGROUND:

Founded in 1992, After-School All-Stars is a national non-profit organization which provides free, daily afterschool programs to more than 140,000 children in need at 725 school and community sites in 19 chapters across the U.S. Our goals for our All-Stars are the same we have for our own children: to be healthy and active, to graduate high school and go on to college, to find a job that they love and to give back to their communities. We achieve this by identifying and fueling our students' individual passions, tying their interests to tailored academic support, enrichment and health and fitness programming.

A UNIQUE OPPORTUNITY:

After-School All-Stars is currently seeking an Office Manager to play a critical role in the Los Angeles Headquarters! The ideal candidate will ensure the smooth day-to-day operations of the LA Office and possesses the flexibility to adapt to new challenges and opportunities. This position reports to the Executive Assistant to the President. This position will collaborate closely with the different departments represented in the LA Office.

SPECIFIC RESPONSIBILITiES

OFFICE MANAGEMENT

• Creating a welcoming and tidy environment for all staff and guests.
• Answering all incoming phone calls and emails for the National Office in a timely manner.
• Handling the scheduling for key executives, as assigned.
• Coordinating the use of the office conference rooms and phone rooms, in addition to
• ensuring space is properly set up for meetings.
• Directing and distributing all incoming mail, packages, and shipping items, as needed.
• Organizing bi-weekly “Lunch and Learn” activities, and other activities as assigned including ordering lunch.
• Budgeting, inventory, and management of office supply purchasing, office supply room and storage.
• Serving as the building’s main liaison for all logistical issues and keeping up to date for all building compliance
• Establish an office cleaning schedule.

IT COLLABORATION

• Working closely with the IT department to ship technology to new staff, as needed.
• Collaborate with systems and IT staff to maintain inventory, audit equipment regularly to ensure it is working and replace items, as needed.
• Perform basic IT troubleshooting, including password resets, new user set up and software issues. Support hardware issues in the LA office. 
• Support the Systems & IT staff with new computer purchasing and set up, as needed.
   

NATIONAL DEPARTMENT SUPPORT 

• Supporting bi-annual Board meetings; preparing materials, printing, and coordinating activities, as designated.
  Organizing network-wide convenings with President and the Executive Team.
  Assisting the Finance and Development department with the processing of checks and deposits, and other projects as needed
  Monthly credit card reconciliations and annual audit support upon request 
• Creating, posting, and distributing hybrid work schedules for office staff to ensure transparency. 
• Working closely with HR to convey any updates and relevant staffing changes. 
• Onboarding of new staff to the office space and norms; along with HR, set up new employees with any items the person may need for the respective position. 
• Working with the Director of HR to create and enforce office policies considered best practices for an equitable and inclusive work environment. 
• Assigning parking permits to new staff members and parking termination of exiting staff. 
• Administrative duties as assigned 

SPECIAL PROJECTS 

• Supporting with special event logistics, as assigned. 
• Working with different staff members on special projects, as assigned. 

WHO SHOULD APPLY?
The Office Manager will embody ASAS’s core values: entrepreneurial, collaborative, transparent, accountable, and proactive. ASAS is looking for a motivated self-starter, in addition to the following:

• Minimum 2-5 years of experience with a non-profit or mission-based organization required. 
• Ability to be discreet with sensitive information. 
• Positive attitude, sense of humor, and maturity to set the overall tone for the office. 
• Ideally looking for a position that offers longevity and continuity. 
• Talent for handling multiple tasks at a time is required. 
• Strong organizational skills, with excellent attention to detail. 
• Dependable, conscientious, and capable of managing multiple deadlines. 
• A total team player, with a flexible and creative mindset. 
• Knowledge of Microsoft Office required. 
• Tech savvy and a fast learner. 
• Ability to work in office, 5 days a week, with reliable transportation available, required. 
• Sit and stand for extended periods of the day with the ability to lift and carry up to 25 lbs. 
• Minimum High School degree or GED equivalent required. 

The salary range for this position is $65,000-$70,000 per year and will be determined based on the qualifications and experience of the ideal candidate. ASAS promotes a healthy work/life blend and offers a competitive benefits package, including but not limited to: 

• Medical, with two tier options  
• Dental, with two tier options 
• Vision 
• Employee Assistance Program 
• Short-term and long-term disability options 
• Life insurance 
• Long-Term Care Insurance, optional
• Optional employee critical illness and accident plan coverage 
• 403 (b) plan, with employer match 
• 13 days of paid time off in the first 3 years with a progressive increase in years 4-5, and then again once you have been employed for over 5 years. 
• Up to 25 paid holidays a year 
• Discounted ticket program 
• ASAS is an eligible nonprofit employer for the Federal Public Service Loan Forgiveness
  (PSLF) Program. 

ASAS is an equal opportunity employer and candidates of diverse backgrounds are encouraged to apply.
 

HOW TO APPLY FOR THE OFFICE MANAGER ROLE:
Please submit a resume and cover letter in PDF format via the Paylocity application or via e-mail to Mary Sanchez-Alarcon, Director of Human Resources, National at: mary.sanchez@afterschoolallstars.org.