Overview: The Westminster Bookstore is looking to hire a detail and process-oriented person who is

passionate about the role of books in the life and health of the church and family. The Bookstore

Operations Assistant will report to the Associate Director of Operations and will assist with the

maintenance and execution of daily operations for the bookstore as well as Storyglory Kids, a book fair

initiative in partnership with the bookstore.

Duties and Responsibilities

1. Data Entry
2. Assisting with the accounts payable process by accurately submitting invoices and parsing out invoice details
3. Using in-house applications for adding products to our ecommerce and inventory systems while ensuring accurate and robust metadata is assigned to each product
4. Book fair preparations
5. Assist with the packaging and organization of book fair supplies and shipments at the WTS campus.
6. Tracking the progress of incoming inventory orders and following up with Vendors as needed
7. Work with various other team members as needed in order to assist Bookstore processes
8. Attend bookstore team meetings (Remotely through zoom)

Qualifications:

• Familiarity with Westminster Bookstore’s resources
• Bachelor’s or Associate’s degree; candidates with seminary education preferred
• Demonstrated ability to work efficiently and meet deadlines
• Demonstrated ability to provide a high level of service to others

Skills:

• Strong attention to details
• Highly organized
• Ability to manage priorities
• Creative problem-solver
• Ability to gather and quickly absorb new information
• Excellent written and verbal communication skills
• Eye for process improvement
• Proficient with a Mac or PC
• Familiarity with Airtable, Shopify or Zapier, Microsoft Excel is a plus, though not required.

Software and Applications Used

• Shopify Plus e-Commerce Platform
• Shopify POS
• Asana Task and Project Management
• Freshdesk Support Management
• Airtable
• Extensiv Order Manager
• Zapier
• Custom-built in-house applications

Here are a few additional details:

This is a part-time position, 20 hrs/wk

Tech-savvy. We rely heavily on software to get our work done. You don’t need to know how to code, but you need to know your way around a computer and be able to quickly learn new systems.

This is a hybrid position with occasional on-site duties required.

Must have a fast, reliable computer that can be used for work. Mac preferred.

Westminster Theological Seminary hires only personnel who subscribe to Biblical orthodoxy (belief) and orthopraxy (practice). Employees shall affirm their agreement with the historic, trinitarian Christian faith as expressed in the Apostles’ Creed. Otherwise, Westminster Theological Seminary is an equal opportunity employer, dedicated to providing equal employment and advancement opportunities to all individuals, except as specifically allowed by federal and state law, and basing employment decisions on merit, qualifications and training. Westminster Theological Seminary does not discriminate in employment opportunities or practices on the basis of race, color, religion (except as religion is a bona fide occupational qualification), sex, national origin, age, disability or any other classification protected by law.