The Accounts Receivable Specialist is responsible for managing financial transactions for the company and ensuring timely and accurate collection of payments.

Supervisory Responsibilities:

None.

Duties/Responsibilities:

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Creates invoices according to company practices; submits invoices to customers.
• Maintains accurate and up-to-date customer records, including contact information and payment history.
• Monitors customer accounts to ensure timely payments and follow up on any outstanding balances.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Research customer discrepancies and past-due amounts; collaborates with internal teams to resolve any billing discrepancies or issues
• Prepares regular reports on accounts receivable aging and collection activities; creates ad-hoc reports, as requested.
• Assists with generating monthly billing statements.
• Assists with reconciling bank statements.
• Review sales tax rates for billing, and assists in monthly sales tax filings
• Stay updated on relevant accounting regulations, industry best practices, and technological advancements to improve efficiency and effectiveness in accounts receivable processes.
• Performs other related duties as assigned.

Knowledge/Skills/Abilities:

• Strong understanding of bookkeeping practices and procedures.
• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills to interact with internal and external stakeholders.
• Excellent problem solving and analytical skills.
• Ability to follow verbal and written instructions.
• Ability to work independently and as part of a team, maintaining a positive and collaborative attitude.
• Proficient in Microsoft Office Suite or similar software.
• Experience with accounting software.

Experience/Education:

• Bachelor’s degree in Accounting, Business Administration, or related field (or equivalent work experience).
• At least 4 years of related experience in accounts receivable required.
• Formal coursework in Accounting or Finance may be substituted for related experience.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must be able to traverse the production floor as needed.