Esperanza Health Centers offers benefits to all its full-time employees:

BCBS Medical PPO Plans| Ameritas Dental |Eye Med Vision|401K|Tuition Reimbursement up to $5,000 per year|10 Paid Holidays and 16 Days of Paid Time Off

Compensation (Based on experience and qualifications): $20.00 - $25.00 Hourly.

Schedule: Full-Time; Monday – Friday; 8:00 am – 4:30 pm

Our Administrative Assistant is responsible for all office functions related to administration and ensuring that functions listed below are performed in a timely and accurate manner. They will work closely with our Executive Assistant to perform all administrative functions for Esperanza's Executive Leadership Team.

Primary Duties and Responsibilities:

• Assist the Executive Assistant and perform administrative functions for Executive Leadership.
• Coordinate scheduling of meetings, appointments, and conference rooms.
• Manage supply distribution and inventory for the Western administrative office.
• Perform reception duties, including greeting and managing the front desk.
• Maintain and encourage office organization and cleanliness, including storage room organization.
• Assist with incoming and outgoing mail and postage maintenance for appropriate departments.
• Review and distribute e-faxes to appropriate staff members.
• Create and maintain file systems and records for easy access.
• Enroll new providers in our on-call paging system.
• Ensure all office equipment (fax, copiers, etc.) is kept in proper repair and functioning, working with vendors to ensure timely repair and maintenance as needed.
• Assist with the processing of expense reports for the Executive Leadership Team.
• Provide general support to Operations, Facilities, Risk Management, and HR departments as necessary.

Human Resources Support:

1. Printing of EHC issued IDs for employees, students, or interns.
2. Distribution of uniforms to new hires and current employees.
3. Assistance with monthly new hire orientation (e.g., setup, name tags, food ordering).
4. Collection of IT equipment for departing employees, students and interns 

Esperanza Health Centers is an Equal Opportunity Employer (EOE) according to Title 44, Ill. Administrative Code, and Subpart C Section 750.150.

• 2+ years of administrative support OR related experience.
• Proficiency in Microsoft Office Suite and email communication.
• Proficiency in Adobe Acrobat (Preferred not Required).
• Aptitude for learning new software tools.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Excellent verbal and written communication skills.
• Flexibility to adapt to evolving tasks and responsibilities.