Job Type
Full-time
Description
Essential Duties of the Position:
- Coordinate the accounts payable and accounts receivable function.
- Provide administrative support to the Chief Financial Officer.
- Responsible for coordinating accounts payable function and distributing payments.
- After approval, process expense requests in accounting and banking systems as check payments or electronic payments
- Reviews relevant documentation support and approval prior to payment
- Answers all vendor inquiries – Obtains and maintains all vendor files including W9s and EFT forms.
- Maintains all accounts payable reports, spreadsheets, and accounts payable files
- Reviews check requests from departments for appropriate documentation and approvals; distributes payments and/or documentation to requesting departments.
- Periodically reviews invoice expense coding and make recommendations for updates to CFO.
- Track and report expenditures against departmental and project budgets.
- Responsible for coordinating accounts receivable function.
- Process accounts and incoming payments in compliance with financial policies and procedures
- Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data
- Prepare bills, invoices and bank deposits
- Prepare special reports and account analyses as assigned by the CFO.
- Contribute to effective team management of all problems, issues, and opportunities.
- Other duties as assigned.
Requirements
- Bachelor's degree in Business, Finance, Accounting, or the equivalent.
- Two (2) years related experience in an accounting or finance position.
- Not-For-Profit experience is preferred.
- Experience with financial systems accounting; knowledge of Sage software is a plus.
- Advanced Excel skills required.
- Strong detail orientation, mathematical and analytical skills are a must.
- Ability to work both independently without close oversight, but also a team player who will productively engage with others at varying levels of seniority within and outside the organization.
- High energy and passion for the Museum’s mission.
- Exceptional computer literacy skills and familiarity with development related databases.
- Strong organizational and time management skills with exceptional attention to detail.
- A willingness and ability to work some evenings and weekends is essential.