At Refined Technologies, we believe operating with an eternal purpose fuels excellence. This guides everything we do; it gives us a purpose that is greater than ourselves. RTI is the leader in the chemical cleaning segment of the refining industry, providing patented chemistries, processes, and equipment for cleaning and treating units during shutdowns. While focused on clients, we are fueled by our mission to: Honor God Always, Help People Develop, Pursue Excellence, and Earn a Profit. 

We are a fast-paced, dynamic, and entrepreneurial-minded organization full of servant-hearted leaders. Want to know more about our culture? Check out the RTI Playbook. If you’re ready for your work to matter, we’re ready to hear from you! 

We’re currently growing our team of Artisans with an Office Manager to support our Spring and Beaumont office. This role will be located at our Support Center in Spring, TX with monthly travel to the Beaumont office required. This role is responsible for providing office management services for local RTI team including typical administrative duties, reception responsibilities, fleet management, and managing supplies and facilities. 

Duties & Responsibilities 

Specific responsibilities for supporting Rockies, Beaumont, Support Center receptionist:

· Maintain inventory and label all drain tags needed for Operations Managers.

· Maintain inventory of sales/promotional items including brochures, safety equipment/supplies, work shirts and kitchen & office equipment/supplies.

· Help coordinate vehicle assignments, maintenance, and cleaning.

· Review and approve expenses reports and timesheets.

· Coordinate and maintain office/building vendors.

· Support meetings, trainings, and assists in arranging meetings, appointments, meals, refreshments, etc.

· Setup accounts for building management. 

· Create and maintain an office that is safe and organized. 

· Support Center receptionist responsibilities.

General Office Manager responsibilities:

· Coordinates and executes overall administrative activities for the office including printing, data entry, and any tasks supporting Operations and Mechanical Team. 

· Collaborates with teams in other RTI locations to support and fulfill any local needs related to operations support group, logistics, inventory, purchase orders, accounts payable, (status of shipments, documentation, etc.). 

· Supervises the maintenance of office equipment, including copiers, fax machines, etc. 

· Responsible for the facilities’ day-to-day operations, e.g., maintaining building access keys, etc. 

· Supports pool vehicle assignments, maintenance, and paperwork. 

· Follows administrative processes to ensure consistency across RTI offices. 

· Responsible for the office to ensure effective telephone and mail communications both internally and externally to maintain a professional image. 

· Negotiates the purchase of office supplies and furniture, office equipment, etc., for the staff in accordance with Company purchasing policies and budgetary restrictions. 

· Provide input to Communications for local office (e.g. newsletter, intranet, LinkedIn) stories.

· Coordinate any service projects or client events in the local area with support and direction from Events Coordinator.

· Ensures protection and security of files and records.

· Plans and execute events and celebrations for the local team.

· Work on corporate projects to support administrative and communications teams, as appropriate.

Minimum Qualifications 

· 4 years of experience as an admin or office manager.

· Working knowledge of mail processes such as postage machine, 3rd party shipping.

· Proficiency in Microsoft Office Suite.

· Strong organizational skills with attention to detail with the ability to adapt to changing priorities.

· Strong communication skills – verbal and written.

· This role will require the ability to work 5 days a week in the office.

Additional or Preferred Qualifications 

· Some higher education is preferred.

· Strong planning and problem-solving skills.

· Ability to interact with employees and vendors in a professional manner.

Working Conditions / Physical Demands 

· Work will typically be performed in an office environment using routine office equipment.

· Ability to lift 15 – 30 pounds as needed when moving mail, business files, or papers. 

Travel Requirements

· Travel is required 30% of the time - a minimum of one trip a month to support Beaumont office will be required.

About Refined Technologies 

RTI is a global industrial solutions provider delivering value to process facilities through expert-level refinery professionals skilled in operations, engineering, and process supervision. RTI helps those who fuel the world produce energy more effectively by delivering safe, fast, and predictable shutdowns in upstream and downstream facilities through innovative operations teams and revolutionary cleaning technologies. 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

Applicants for regular U.S. positions must be authorized to work in the United States for Refined Technologies, Inc. without the need for sponsorship of an immigration authorization or visa (e.g., TN, H-1B, or other employment-based immigration authorization or visa). 

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, age, religion, disability, sexual orientation, gender identity, protected veteran status, or other protected status under federal, state, or local laws.