The Human Resources Generalist plays a critical role in managing various HR functions to ensure the smooth operation of our organization. Responsibilities include overseeing recruitment and onboarding processes, handling employee relations matters, maintaining accurate personnel files, administering leaves of absence, processing timekeeping records, managing benefit administration, facilitating staff development initiatives, advising managers on disciplinary actions, and efficiently navigating our HRIS software, specifically Paylocity. The ideal candidate will demonstrate proficiency in Microsoft Office programs and possess the ability to deal courteously and tactfully with all contacts. Attention to detail, accuracy in record-keeping, and a commitment to maintaining departmental policies and procedures are essential for success in this role, contributing to a positive and productive work environment.

Qualifications:

· Exceptional verbal and written communication skills, with the ability to convey information effectively and professionally.

· Outstanding interpersonal abilities, coupled with strong negotiation and conflict resolution skills, to foster positive relationships and resolve issues constructively.

· Exceptional organizational skills and meticulous attention to detail to ensure accuracy and efficiency in all tasks.

· Proven time management capabilities, with a track record of prioritizing tasks effectively and meeting deadlines consistently.

· Strong analytical and problem-solving abilities, enabling the identification and resolution of complex issues efficiently.

· Thorough knowledge of employment-related laws and regulations, demonstrating a commitment to compliance and ethical practices.

· Comprehensive understanding of FMLA and other Federal and State leave laws, ensuring adherence to legal requirements in managing employee leaves.

· Proficiency in Microsoft Office Suite or related software, including Word, Excel, and PowerPoint, to create documents, analyze data, and deliver presentations effectively.

· Proficiency with Kronos or similar timekeeping software, facilitating accurate tracking and management of employee time and attendance records.

· Proficiency with HRIS and talent management systems, or the ability to quickly learn and adapt to the organization's systems for efficient data management and reporting.

Educational requirements:

1. Bachelor's degree and a minimum of three years of relevant HR experience, OR

2. Associate degree and a minimum of five years of relevant HR experience, OR

Position Accountabilities and Performance Criteria:

1. Recruitment and Onboarding:

· Process requests for additional or replacement personnel from department heads and update job postings in Paylocity.

· Evaluate education and experience against job vacancy requirements, providing information and answering questions.

· Verify work history and character references listed by applicants.

· Offer employment to selected candidates and oversee the onboarding process for new hires.

2. Personnel Records Management:

· Maintain employee performance and job evaluation records.

· Manage personnel records and file employee folders in compliance with prescribed procedures.

· Inform employees of job openings, personnel activities, and administrative policies through various communication channels.

3. Benefits Administration and Leave Management:

· Assist the Director of Human Resources in health and life insurance enrollment and maintenance of records.

· Manage Leave of Absence requests under FMLA and other state and federal laws, including informing employees of their rights, completing paperwork, and tracking leaves.

4. Reporting and Documentation:

· Assist in preparing monthly personnel reports.

· Assist in composing job descriptions for assigned departments.

· Ensure timely completion and submission of employee evaluations according to personnel policies.

5. Employee Training and Development:

· Coordinate the development, implementation, and evaluation of educational programs aligned with organizational goals.

· Assess education needs across departments and maintain records for organizational training requirements.

· Coordinate annual training to meet state and federal health and safety mandates.

· Develop and deliver selected training sessions based on assessed learning needs.

· Facilitate general safety and department-specific orientation programs.

6. Resource Management and Liaison:

· Develop and maintain a Resource Directory for education and training programs.

· Act as a liaison between the facility and high school or college programs.

· Maintain employee continuing education records.

7. Committee Participation and Performance Improvement:

· Attend Safety Committee meetings and assist the Director of Human Resources as needed.

· Contribute to departmental performance improvement planning, monitoring, and evaluation activities.

8. Professional Representation and Networking:

· Positively promote the department's services and image.

· Develop and maintain a network of working relationships with stakeholders.

General Responsibilities:

· Punctuality and Compliance:

· Arrives on time and in appropriate attire.

· Takes meal breaks as scheduled.

· Adjusts work schedule as needed.

· Seeks approval for overtime and time off.

· Strictly adhere to attendance policies.

· Wears a visible ID badge and safeguards it.

Meeting Participation:

· Attends and actively engages in meetings.

· Stays informed of meeting and email communications.

Training and Recertification:

· Responds promptly to training/recertification notices.

· Completes required training/recertification on time.

Professional Conduct:

· Demonstrates cooperation and professionalism.

· Adheres to the Code of Mutual Respect and Professionalism.

Customer and Team Interaction:

· Provides courteous assistance to all.

· Promotes diversity and inclusion.

Infection Control:

· Follows infection control procedures.

· Uses personal protective equipment.

· Adheres to handwashing and isolation protocols.

Environmental Care:

· Understands safety policies and procedures.

· Responds to emergency codes.

· Aware of security issues.

Handbook and Policies:

· Complies with hospital handbook and policies.

Union Contract:

· Familiarize yourself with the relevant provisions of the UFCW 3000 and Mid-Valley Hospital union contract as it pertains to your role.

Physical Requirements:

This position is primarily sedentary, involving extended periods of sitting. The maximum amount of lifting is limited to 10 lbs., with occasional carrying of objects up to 20 lbs. Some physical activity such as bending, stooping, standing, walking, and reaching is required, constituting approximately 10% of the time. The ability to file and move records is necessary and may involve occasional physical exertion.

Working Conditions:

The incumbent spends approximately 95% of their time in a temperature-controlled office environment. Exposure to biohazardous agents or blood-borne pathogens is minimal to none. While contact with patients and staff is required under various circumstances, adherence to proper safety protocols mitigates any potential risks. This position entails working in a dynamic environment with varying and unpredictable situations, frequent interruptions, and occasional long and irregular hours. Additionally, the role may involve attending night meetings and occasional travel as needed.

Wage Range $28.05/hr to $41.63/hr DOE. Mid-Valley Hospital offers a benefit package. This includes accrued vacation time in the amount of .076923 vacation hours per hour worked. Accrued sick leave at an accrual of .04615 per hour, Life insurance and a profit-sharing plan. We also offer medical, dental and vision insurance plans. Employees can enroll in a 403(b) deferred compensation plan and/or a 457 deferred compensation plan.