Event Coordinator

*Applications submitted without a cover letter may not be considered for employment*


The Events Coordinator will help with all aspects of planning and coordinating events under the direction of the Catering Sales Manager. We are looking for someone creative and energetic. A self-starter with excellent communication and problem-solving skills.


Before Events

  •   Works with Catering Sales Manager to understand all client/event needs prior to function execution 
  •  Communication with existing clients leading up to event day to include final menu suggestions, floorplan and potential rentals. 
  • Give clients venue tours for final event setup, create floor plan for operations team and assist client catering menu selections questions, schedule tastings if necessary.  
  • Leads weekly BEO meetings with FOH and BOH team
  • Updates BEO as needed and communicates any changes to the appropriate team
  • Perform administrative functions for events including coordinating outside vendors, ensuring payments are received on time and assisting Catering Sales Manager with client communications after the event is confirmed
  • Adheres to and reinforces all standards, policies, and procedures
  • Manages departmental inventories and maintains equipment. Inspects Banquet areas for damages and needed repairs prior to events. Defines Systems to inspect areas following events for possible damages 
  • Oversee banquet beverage records to control Beverage costs and manage the banquet beverage perpetual inventory
  • Schedules banquet setup and service staff to maintain service standards, while maximizing profits
  • Assists team in developing lasting relationships with groups to retain business and increase growth
  • Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement 
  • Applies knowledge of all laws, as they relate to an event

During Events


  • Greet clients upon arrival and assist with load-in or any other needs and be their main contact
  • Communicate required floor plans, AV needs and other guest requests to operations manager, shift leads and staff and assist in execution when needed 
  • Actively participates in the servicing of events as needed 
  • Required to work events as client contact 
  • Sets a positive example to the events team for guest relations 
  • Interacts with guests to obtain feedback on product quality and service levels and adjust as needed
  • Strives to improve service performance



  • Reviews customer satisfaction survey results and participates in the development and implementation of corrective action to address service challenges; focuses on continuous improvement of guest satisfaction
  • Assisting catering sales manager with sales projects including working offsite promotional events
  • Participate in collaborating with new ideas with event setup/execution to continue to improve operations. 
  • Send existing private event calendar to brewery team on weekly basis
  • Schedule security for private events 

  • Education: High school diploma or GED required
  • Experience: 3+ years’ experience in private events, wedding coordination, food and beverage hospitality, or related professional area preferred
  • Operational Knowledge/Experience: Good at thinking through how an event will play out and coordinates logistics accordingly
  • Strong Leadership Skills: Needs to be a leader that can gain the respect and trust of the staff and is willing to pitch in as needed.
  • Customer Service Focused: Understands the customer perspective and adapts as needed to ensure the customer experience is great. Always displays a positive attitude to guests and team. 
  • Highly Organized and Detail Oriented: Strong organizational skills needed to ensure proper staffing, proper staff preparedness, proper event flow, etc.
  • Must be comfortable working without supervision and open to feedback
  • Excellent verbal and written communication skills
  • Must be able to demonstrate a pleasant, friendly and accommodating demeanor
  • Proficiency with email and Microsoft office required
  • Experience with Triple Seat preferred or relative event software 
  • Must have a flexible schedule to accommodate private event bookings