Title: Facility Coordinator

Reports to: 

Direct Reports: 

Position Summary:

RKB Facility Solutions is seeking a detail-oriented and organized Facility Coordinator to join our team. The Facility Coordinator will play a crucial role in managing facility maintenance work orders and ensuring the timely completion of maintenance tasks. This position involves coordinating maintenance activities, managing work orders, and ensuring compliance with safety and quality standards. The ideal candidate will have experience in facility maintenance and be familiar with managing work orders using facility management software.

Position Responsibilities:

• Receive and review facility maintenance work orders submitted by clients ensuring accuracy and completeness of information.
• Prioritize and schedule maintenance tasks based on urgency, client requirements, and resource availability to ensure timely completion of work orders.
• Coordinate with maintenance technicians, subcontractors, and vendors to assign tasks, provide instructions, and track progress on work orders.
• Utilize facility management software to create and manage work orders, track labor and material costs, and generate reports on maintenance activities.
• Communicate with clients, tenants, and stakeholders to provide updates on the status of work orders, schedule maintenance activities, and address any concerns or issues.
• Collaborate with the procurement team to source and procure maintenance supplies, equipment, and services from vendors and suppliers.
• Provide training and guidance to maintenance technicians on proper work order management procedures, safety protocols, and best practices for facility maintenance.

Qualifications:

• High school diploma or equivalent required; additional education or training in facility management or a related field preferred.
• Previous experience in facility maintenance, construction, or a related field preferred.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple work orders simultaneously.
• Excellent communication and interpersonal skills, with the ability to interact professionally with clients, colleagues, and vendors.
• Ability to work independently with minimal supervision and collaborate effectively in a team environment.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook, with the ability to create and manage documents, spreadsheets, and emails.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
• Individuals may need to sit or stand as needed. It may require walking primarily on a level surface for periodic periods throughout the day. Computer printouts may be required on occasion. Some travel may be required.

Work Environment:

• The work is performed in a remote setting. The noise level in the work environment is based on your surroundings. Background noise should be kept to a minimum. Video calls are required with business casual attire, good lighting and good personal hygiene is required. See HR with any questions on these guidelines.
• I have read and fully understand all RKB Facility Solution’s requirements for said position. I understand that I must follow the job description and accept responsibilities to maintain this position at RKB Facility Solutions.

Signature: ________________ Date: ______________ Print Name: _______________________