Lead Database Coordinator
Job Type

General Statement of Duties

The Lead Database Coordinator is responsible for maintaining the database and integrity of data assets of the VLM, ensuring data integrity, security, and accessibility across all departments. The Database Coordinator plays a crucial role in enhancing the efficiency and effectiveness of the VLM's data management and analysis capabilities. This position recognizes the capacity to achieve greater results by integrating skilled volunteers and leveraging their diverse knowledge and abilities. 


  • 2-4 years of database management experience. Computer science degree preferred.
  • SQL, Python, or other language experience in data-cleaning operations..
  • Strong analytical skills with the ability to produce timely reports
  • Knowledge of the following software: Altru, LightSpeed, Volgistics, Constant Contact or WordFly
  • Exceptional interpersonal and organizational skills.
  • Strong attention to detail, excellent time management skills.
  • Experience with HTML or JavaScript and POS systems a plus.



Essential Function 1: Database Management

  • Serve as the VLM’s lead database coordinator.
  • Audit current internal data collection, processing, and analysis.
  • Contribute to database development by researching integrations to assist with the VLM’s digital transformation.
  • Enter data, update, content, run queries, export/import, and conduct research in various software.
  • Work with IT to ensure backups, updates, and optimizations to ensure smooth operations.
  • Assist with user accounts, permissions, and access levels to ensure that staff have the appropriate access to data assets while maintaining security and compliance.
  • Report data breaches or suspicious activity to IT.
  • Maintain and update standard operating procedures for database users.
  • Manage cross-departmental database use and training by creating database manuals, governance, and procedure documentation.

Essential Function 2: Data Analysis, Reporting, & User Support

  • Design spreadsheets for administrative review that consolidate data, use pivot tables and maximize accessibility to datasets. Assist with preparing monthly departmental performance reports. Provide reports when needed.
  • Work closely with all departments to troubleshoot and support direction with software and data access, including onsite assistance to users.
  • Assist Advancement, Marketing, and Membership with planning annual appeals, membership drives, and marketing campaigns and reports.
  • Assist with preparing monthly departmental performance reports. Provide reports when needed.