Role Summary

We are looking for a successful and enthusiastic Meeting Planner to produce events from conception through to completion.  Meeting Planner responsibilities include providing outstanding customer service and organizing memorable events that meet quality expectations.

What will you be engaged in day-to-day?

• Planning, designing and producing meeting/conference materials and logistics while managing all project delivery elements within time limits.
• Developing meeting agendas, ensuring content is outlined clearly and effectively. Creating 
• Corresponding via phone and/or email with attendees and presenters; tracking speaker responses.
• Supporting or managing onsite staff (internal and contractors).
• Serving as liaison with clients to identify their needs and to ensure customer satisfaction.
• Conducting market research, gathering information and negotiating contracts prior to closing any deals.
• Providing feedback and periodic reports to stakeholders.
• Proposing ideas to improve provided services and event quality.
• Organizing facilities and managing all event’s details such as décor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc.
• Troubleshooting any emerging problems on the event day.
• Conducting pre- and post – event evaluations and reporting on outcomes.
• Performing other duties as assigned.

What qualifications will help you succeed?

• BS in Event Management or related field and 5+ years meeting/event planning experience.
• Experience planning meetings at the National Institutes of Health (NIH).
• Strong written and oral communication skills.
• Management of onsite teams and associate planners.
• Relevant industry knowledge up-to-date with market changes.
• Ability to lift, carry and otherwise move up to 10 pounds on a regular basis.
• Ability to sit, stand or walk for various lengths of time throughout the day.
• Ability to communicate effectively with clients and co-workers.
• Must be proficient with Microsoft Office (Word, Excel, PowerPoint).  

Management retains the discretion to add to or change the duties of the position at any time.

IQ Solutions is an Equal Opportunity Employer and an Affirmative Action Employer (M/F/Disabled/Veteran). IQ Solutions prohibits employment discrimination based on race, color, religion, creed, age, sex, sexual orientation, gender identity/expression, national origin or ancestry, marital status, status as a military veteran, including all protected veterans, or status as a disabled individual, in accordance with applicable law. For more information about our commitment to equal employment opportunity, please refer to our Applicants Rights under Federal Employment Law Section on our main Careers page.