Circulation Supervisor and Technical Services Assistant

Keuka College is currently seeking a Circulation Supervisor and Technical Services Assistant.  This is a Full Time 12-month position. This Circulation Supervisor and Technical Services Assistant will report to the Library Director and under his/her supervision is responsible for circulation desk operations that include the supervision of 20+ student workers and provision of direct service to Keuka College students and faculty at the circulation desk. This position will also be responsible for opening the library daily, processing Interlibrary Loan requests, overseeing daily activities associated with Lightner Library acquisitions, performing secretarial duties, as needed, and completing other projects as assigned by the Library Director.


Essential Responsibilities:

  • Circulation desk 

-Hires, trains, schedules, supervises, and evaluates 20+ student workers

-Uses and administers the library’s online circulation system (Polaris)o Supervises shelving and stack maintenance

-Opens the  library weekdays 

  • Interlibrary Loan 

-Processes lending and borrowing requests

-Sends, receives and logs materials borrowed from and lent to other lenders on ILLiad

-Communicates with other libraries, as needed

-Maintains accurate ILL records

  • Acquisitions 

-Orders books, library materials, and library supplies

-Prepares and processes annual journal renewals 

-Tracks orders to ensure materials are properly received, processed, and claimed

-Acts as liaison with vendors

  • Library budget 

-Processes purchases orders for all materials

-Processes all invoices for payment

-Tracks payments and deposits and generates montly reports reflecting acquisitions expenditures

-Establishes individual acquisitions fund accounts in the Library Management System to ensure that purchases are encumbered and expended in the system and adjusts fund balances as needed

-Deposits funds for library and Friends of Lightner Library accounts

  • Other responsibilities

-Types correspondence and bills and keeps track of associated paperwork

-Processes and distributes mail

-Prepares book plates for gift books

  • Responsible for ensuring that assigned tasks are completed in compliance with various institutional and regulatory requirements.


Physical Requirements:

  • Occasional lifting up to 25 lbs. 
  • Occasional nights and weekends may be required
  • Bachelor’s degree and minimum of two years of directly related experience in a detail-oriented position or in a library or an equivalent combination of training and experience may be considered as a substitution for the required education and experience listed above
  • Basic bookkeeping skills preferred with attention to detail and accuracy essential
  • Supervisory experience
  • Ability to effectively communicate both verbally and in writing.
  • Understands and behaves with a high level of integrity and complete confidentiality at all times. 
  • Ability to be sensitive to and respond to the needs and concerns of all constituents of the College including but not limited to students, faculty, college staff and the public.
  • Ability to work under pressure with a high tolerance for interruptions, and the ability to work with diverse groups of people. 


About Keuka College:

Keuka College, founded in 1890, is a liberal arts-based, private, four-year college in the heart of New York’s Finger Lakes. The College offers small classes augmented by its trademark Field Period® program – an annual, 140-hour experiential learning internship. Graduates leave with significant, real-world experience because of this immersion in experiential learning – long the cornerstone of a Keuka College education. The College’s 290-acre campus hosts just under 1,000 students, approximately 220 employees, and more than 5,000 summer conference guests. It is the largest private employer in Yates County, where its annual regional economic impact is more than $110 million. With a home campus on the shore of Keuka Lake, satellite classes throughout New York, and international programs in China and Vietnam, Keuka College carries on the original mission of its founder, the Rev. Dr. George Harvey Ball, to educate young students and adult learners “to bring strength to our nation and to help humanity.” The College is an equal opportunity provider and employer. Keuka College is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status. In accordance with the Americans with Disabilities Act, this job description lists only those responsibilities and qualifications deemed essential.

Salary Description
$18.54 per hour