Reports To: Accounting Manager

Non-Exempt 

SUMMARY

The Accounting Clerk is responsible for providing financial, administrative, and clerical support by ensuring the company’s finances are accurate and up to date. This includes processing transactions, reconciling accounts, and maintaining accurate financial records. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to handle multiple tasks in a fast-paced environment. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Accounts Payable (AP):

• Process, review and verify invoices and expense reports
• Monitor vendor payment terms and discount opportunities and verify federal id numbers.
• Maintain a large number of vendor accounts while staying in compliance with company policies and procedures.
• Review, process, and reconcile monthly credit card activity and perform necessary accounting system entries.
• Reconcile vendor statements and resolve discrepancies
• Prepare and process electronic transfers and payments
• Maintain accurate and organized AP files and records

Accounts Receivable (AR):

• Generate and send out invoices to clients
• Monitor customer accounts for non-payment and delayed payment
• Perform account reconciliations and follow up on outstanding payments
• Record payments and make bank deposits

General Accounting (GA):

• Assist in month-end and year end closing activities
• Perform other check and cash deposits preparation and recording
• Prepare and maintain various financial reports
• Perform routine calculations to produce analyses and reports as requested
• Assist with audits and ensure compliance with financial policies and procedures
• Assist with filing, scanning, and other administrative tasks as needed
• Backup for processing employee payroll if Accounting Manager is not able.
• Support other accounting staff as necessary
• Other duties assigned by management.

ACCOUNTABILITY

• Accounting Principles, Quality & Customer Experience Control, Record Keeping.

SUPERVISORY RESPONSIBILITIES

• This position does not have supervisory responsibilities but will work closely with staff.  

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

Customer Focus / Orientation: Sub competencies: Customer Orientation. Sensitive & responsive to internal and external customer needs, demonstrates skills in customer service and satisfaction, maintains a positive attitude, willing to listen to customer problems & seeks solutions; stays in tune with changing needs of customers.

Interpersonal Style: Sub competencies: (Interpersonal Skills, Communication, Teamwork) Relates to people in an open, honest, sincere manner. Treats people with respect. Develops effective working relationships. Is friendly and approachable. Listens attentively to others. Communicates ideas clearly. Communicates appropriately with supervisor, co-workers and direct reports.

Self-Management: Sub competencies: Adaptability, Reliable, Dependable, Self Sufficient, And Composure: Adapts readily to changes. Works effectively under stress. Needs minimal supervision. Is comfortable working in a fast-paced environment. Is reliable, dependable & results oriented. Maintains productivity & composure under pressure. Views problems as opportunities to create new solutions

Thinking Skills: Sub competencies: Problem Solving & Judgment. Diagnoses problems efficiently, gathers sufficient input before making a plan of action, quickly determines source of problem, identifies information needed to solve problems, and analyzes alternative solutions.

Administrative Skills: Sub competencies: Detail Orientation, Planning & Organizing: Possesses ability to organize, plan and follow-through on multiple tasks, recognizes and attends to important details with accuracy and efficiency, effectively prioritizes work, establishes clear goals, tasks and plans, anticipates potential problems & analyzes alternative solutions.

Technical Aptitude/Proficiency: Sub competencies: Learning proficiency: Picks up technical things quickly (i.e. learning new software); is good at learning a new industry standard or practice; policy or procedure; does well in technical courses technical courses, electronic training or reading technical materials to master a software package.

BUSINESS RELATED CONTACTS

Internal and external personnel, vendors.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

Associate degree in accounting, business or equivalent work experience. 2-3 years’ experience with accounts payable or general accounting. Demonstrated experience maintaining accounting records in a small to mid-size company.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups, clients, customers, and the general public. Bi-lingual is an added plus.

MATHEMATICAL SKILLS

Ability to apply mathematical concepts.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions and deal with several abstract and concrete variables.

COMPUTER SKILLS

To perform this job successfully, an individual should have knowledge of Database software; Excellent computer skills including Excel, Word and other programs as needed and ability to learn new software.

OTHER QUALIFICATIONS

• Ability to pay very close attention to detail. 
• Ability and willingness to accept direction and follow established Policies and Procedures.
• Ability and willingness to work harmoniously with community members and staff.
• Ability and willingness to maintain confidentiality of financial and personnel data.
• Strong time management and organizational skills.
• Strong analytic abilities.
• Ability to work independently and prioritize tasks.
• Have good interpersonal skills and ability to work with others.
• Strong ability in communicating with diverse groups of people both verbally and in writing. 

PHYSCIAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions.

The noise level in the work environment is usually moderate.

Disclaimer: Job descriptions are not meant to be all-inclusive and the job itself is subject to change. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

University Area CDC is an Equal Opportunity Employer.  University Area CDC does not discriminate applicants or employees for terms of employment on the basis of race, creed, color, ethnicity, national origin, ancestry, religion, gender, sexual orientation, gender identity, genetic information, familial status, marital status, pregnancy, age, disability status, veteran status or any other terms prohibited under county ordinance, state or federal law.