HR Administrative Assistant

  The Human Resource Administrative Assistant supports HR with the administration of programs, policies and procedures. Provides support on all employee matters and assists with a variety of tasks and projects involving training, onboarding, benefits, recruitment, payroll, HRIS data entry and records management. This position is a front-facing, full-time onsite role reporting directly to the Human Resources Manager. 

Principal Duties and Responsibilities:

· Assists in the administration of the New Hire Onboarding process - from coordinating with senior leaders in the creation of an onboarding/training schedule to sending welcome emails, desk setup, swag management, ordering business cards, etc. 

· Assist in coordinating Culture Club activities, functions, or programs designed to impact associate retention.

· Assist HR Manager with the recruitment of candidates.

· Assist in implementing HR processes and programs. 

· Provide support for ManageAssist, our employee training program

· Utilize the HRIS and related systems to access and report on employee data. 

· Provide timely and pertinent customer service to all levels of associates and leadership teams.

· Must practice discretion and confidentiality due to the sensitive nature of the work. 

Assist in Ad-Hoc HR projects. 

· Receptionist coverage: welcomes visitors, answers incoming calls, orders supplies and provides backup for the Executive Assistant if needed



· High school degree plus 2 years’ experience in HR related field and/or Bachelor’s Degree in related field with at least 1 year of HR related experience

· Knowledge of human resource policies, practices and programs

· In-depth emotional intelligence: behavioral maturity, demonstrated trust and integrity, high ethical standards, interpersonal competence and the ability to prevent, reduce, and resolve conflict.

· Ability to communicate effectively with all levels of associates. 

About Optikos Corporation:

For more than 40 years, Optikos® has provided innovative applications of optical technology, both products and services, to commercial, government, and consumer products organizations worldwide. T

he Optikos engineering team is the largest independent optical engineering group in the world, managing all aspects of instrument design, including optics, mechanics, electronics and software systems, in addition to our in-house IQ Lab™ Services to benchmark and assess the performance of customer lens or camera systems. 

We develop innovative products in the life sciences, aerospace and defense, industrial, and consumer markets, and our experience with a wide variety of applications has enabled our staff to generate creative solutions to some of the most challenging optical problems. 

Our team continues to improve existing metrology product lines and develop new products that Optikos manufactures and installs around the globe. Our headquarters is centrally located right outside the Boston medical and tech hub in Wakefield, Massachusetts.

This in-office position is located in Wakefield, Massachusetts facility.  We offer competitive compensation packages along with a challenging and stimulating environment.  US citizenship or permanent residency visa required.    

Optikos is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender orientation, gender identity, national origin, disability, or protected Veteran status.