Job Classification: Staff, 12-month, Full-Time, Exempt

Reports To:  Chief Financial and Operations Officer

Summary:  The Director of Facilities has general responsibility for all aspects of the 300-acre physical plant and reports directly to the Chief Financial and Operating Officer.  The position provides supervision and direction for all members of the staff in maintenance, grounds, housekeeping, and environmental initiatives.  In addition to having general administrative responsibility for the day-to-day operation of facilities, the Director acts as the school’s representative in all capital construction projects, regularly attends construction progress meetings, and reports back to the administration.  The Director must bring a long-range planning perspective to his/her work and contribute to the efforts of the committee on Infrastructure and Technology for the Board of Regents. The Director oversees all environmental and safety issues enforceable by external agencies of both state and federal levels. This position models the customer service behavior expected of all members of the department to keep the total campus in the best possible condition to support the educational mission of the school.  To be successful, the Director of Facilities must have a broad understanding of the work of all of the trades and general construction practices. 

Essential Duties and Responsibilities:

Administration – 

• Facilities record keeping to include oversight of the work order system.
• Personnel administration to include the ability to lead and work with a variety of skilled and unskilled labor positions.
• Financial administration including contract review and negotiation and budget development and monitoring.
• Oversee and monitor an annual operating budget of roughly $6.5 million.

Planning –

• Information resource to the Board of Regents Infrastructure and Technology committee and school administrators by providing technical data, planning schedules, and cost estimates regarding all aspects of the physical plant preventative maintenance schedule and upgrades.
• Oversee the construction of new facilities, renovations and remodeling, and alteration of existing buildings.
• Oversee and monitor a annual capital  budget of roughly $1.5 million.
• Review and prioritize requests for maintenance from department heads, dorm deans, and occupants of faculty residences provided by the school.

Operations –

• Coordinate facilities personnel in the maintenance of diverse systems such as utilities (sewer, water, gas, electric, heating/air conditioning, fire alarm systems) and all environmental and safety issues enforceable by state and federal agencies.
• Formulate and monitor expenses and annual allocation of funding through the operations and capital budgets.
• Ensure equipment is kept in good operating order.
• Coordinate the proper training of staff through safety meetings and specialty training seminars, e.g., boiler treatment, water treatment for cooling systems, locksmithing, high voltage terminations, tree pruning, lawn care techniques, etc.

Knowledge, Skills and Abilities:

• Sincere dedication toward service of the school.
• Very strong knowledge base in construction practices, environmental and safety issues, and a broad knowledge and understanding of all trades.
• Demonstrated proficiency in working with bid specifications, negotiating agreements, and administering contracts.
• Skill in financial management to include budget preparation, management, and monitoring.
• Ability to independently problem-solve, analyze issues and create action plans.
• Must be able to prioritize and delegate to supervisors and others under direct supervision.
• Must be a good motivator and be able to accomplish tasks and projects within deadlines, including delegating tasks, as needed.
• Must have a strong sense of urgency and good organization and computer skills.
• Ability to read, write, and communicate clearly in English.

Requirements:

• Bachelor’s degree from an accredited institution in facilities management, construction management or engineering. Professional Engineer (PE) license in the state of PA preferred.
• Demonstrated minimum of ten years’ experience in managing multiple aspects of facilities operations.
• Demonstrated supervisory experience, with ability to lead and manage staff.
• Requires a valid driver’s license.