Conservation Coordinator
Raleigh, NC Curatorial

Provides administrative, technical, and project management support to the Conservation Department. Oversees department accounting, organizes and maintains department records. Organizes supplies including product research, ordering, invoices, and billings. Assists the department staff in physical work required for the preservation of artwork. Serves as the main public contact for the department and assists with public programming and presentations. This position is based on a 30-hour work week. 

Key Responsibilities

  • General administrative support: maintains files, types and edits correspondence and reports, and sorts and distributes mail.
  • Tracks conservation expenses for materials, services, staff travel, grants, gifts, and endowment funds. 
  • Processes billing and invoices, interfacing with the main Museum accountants. 
  • Uses word processing programs to format correspondence and reports. Uses Excel spreadsheet to input budget. Uses database programs including TMS. Uses Photoshop to create reports. Acts as department liaison for the NCMA website.
  • Communicates with outside contractors for various services in the preservation of artworks and the maintenance of conservation facilities and equipment.
  • Orders office supplies and lab supplies. Researches products and sources for conservation. 
  • Assists Conservation Department staff in researching and creating reports and contracts concerning the preservation of the NCMA collection and artworks on loan to the Museum.
  • Assists conservation technician and conservators as needed in conservation treatments.
  • Scans conservation files—sorts documents and photos and scans conservation-related materials. Transitions paper to digital formats (ongoing project). 
  • Coordinates framing of works of art on paper for exhibitions, and reinstallation of the NCMA collection; also newly accessioned artworks. Coordinates with curators, preparators, frame fabricators, and local framers to facilitate process. 
  • Facilitates planning and logistics for conservation public programming, presentations, conferences, seminars, and tours in the lab space and elsewhere.
  • Provides main contact for the public to interface with Conservation Department for information and referrals.
  • High school graduate.
  • Five years of experience in a similar position.
  • Excellent written and verbal communication skills.
  • Excellent organizational skills.
  • Excellent group collaborative skills.
  • Competence in computer operation and these applications: MS Word, MS Excel, Gallery Systems TMS, and Adobe Photoshop.
  • Familiarity in working near art or historical cultural materials.
  • Familiarity with basic art materials and terms.
  • Familiarity with basic hand tools and terms.
  • Basic familiarity with art history.
  • Basic understanding of museum functions and operation.
  • Preferred: framing and matting skills for photographs and works of art on paper.

Essential Physical Functions 

  • Good general mobility.
  • Good hand-eye coordination.
  • Good color vision.
  • The ability to lift a minimum of 20 lbs. throughout the day.
  • Ability to sit or stand for long periods of time.

Equipment Used

  • Basic office equipment: phone, computer, copier, and fax machines 
  • PC computers, printers, and scanners
  • Basic hand tools including matte knives, rulers, tape measures, electric drills, and screwdrivers
Salary Description
$40,000 per year