TITLE: Accounting Coordinator

REPORTS TO: Senior Finance Manager

STATUS: Non-exempt, hourly, full-time

LOCATION: Chicago, Illinois, (Hybrid/remote schedule)

SALARY RANGE: $44,770 - $59,400 (commensurate with experience)

ABOUT ALL CHICAGO:

All Chicago MHH’s mission is to unite our community and resources to provide solutions that ensure and sustain the stability of home. On any given night, nearly 6,000 Chicagoans do not have a place to call home. These are our neighbors and together we can ensure that we all have stable homes.

All Chicago MHH prevents and ends homelessness through emergency financial assistance, community partnerships, data analytics, and training and research. We strengthen our community’s collective efforts to prevent and end homelessness, guided by a vision of impact, influence, and inspiration. As our name implies, All Chicago MHH brings together homeless service providers, non-profit partners, donors, and people with the lived experience of homelessness in a strategic effort to make homelessness history in Chicago.

We bring a sense of collaboration to our work and actively seek solutions through partnership! Come to work with passionate, like-minded colleagues in a supportive environment as we help end homelessness. Learn more at www.allchicago.org.

Position Summary:

The Accounting Coordinator is a key member of the Finance and Administrative team. The Accounting Coordinator’s primary responsibility is to receive, review, and revise the subrecipient reimbursement requests associated with their assigned programs. Additionally, it is the Accounting Coordinator’s responsibility to prepare and submit reimbursement requests to government funding agencies for All Chicago expenses associated with their assigned programs. This position will perform accounting, AP, and other tasks given by Senior Finance Manager and Senior Director of Finance.

Specific Responsibilities:

Grants Accounting Activities

• Review subcontractor payment requests for accuracy and budget compliance. Approve and submit compliant requests for payment.
• Review and approve partner agency budget modification requests.
• Monitor spenddown of partner agency grants and communicate to agencies any issues.
• Prepare and submit partner and payroll vouchers for assigned grants.
• Assist with managing Grants Accounting inbox by responding to inquiries by partners.
• Meet with program staff to communicate any financial issues related to assigned programs and grants.
• Assist Senior Finance Manager with preparing public grants budgets and budget revisions.

Accounts Payable Management

• Process all properly submitted payment requests for payment in AvidXchange.
• Manage vendor records, including contact information and W-9 information.
• Run vendor TIN information through IRS TIN Matching program to ensure correct TIN collection.
• Review and stop pay and reissue outstanding checks.

Operations

• Assist Senior Director of Finance with various administrative tasks as assigned.

Qualifications:

• Bachelor’s degree in Accounting or Finance or equivalent degree or experience.
• Two to three years of work experience
• Superior organizational skills
• Proficiency in Office products and experience with accounting software
• Passion for inclusivity and diversity, and interest in being part of a multicultural team
• Strong work ethic and integrity, with a commitment to confidentiality

Work Environment

• Workplace is a smoke-free and drug-free environment.
• Intermittent travel to off-site locations required.
• Position requires frequent and regular computer and phone use.
• This position requires attendance during regular business hours from 9am to 5pm, Monday through Friday. Occasional night and weekend hours are required a few times a year.

Compensation

We offer a comprehensive benefits package which includes medical, dental, vision insurance, and disability, employer-matched retirement plan, paid leave, and more.

To Apply:

Please submit cover letter, resume, and salary range requirement.