About LIFE Pittsburgh

LIFE Pittsburgh, a growing nonprofit organization with approximately 400 employees, is a community-based alternative to nursing home care and assisted living. Through the LIFE Pittsburgh program, frail older adults can remain in their own home and receive a coordinated plan of care that enables them to maintain their independence and enjoy a safe and active life in the community. Our health teams of geriatric physicians and nurse practitioners, nurses, social workers, rehabilitation specialists and other health care professionals assess our Participants' needs and desires, plan and approve services with them and their family or caregiver, monitor for changes and provide timely interventions. Primary care and community services are provided through our Day Health Centers and through our in-home program according to an individual Participant's needs.

What We Offer

Rich Benefits Package including Medical, Dental, and Vision

401(k) with Company Match, vested immediately.

Life Insurance

Want to further your education? We offer Tuition Reimbursement!

Paid Time Off – Grows every pay period and rolls over into new year!

Job Summary

Reporting to the Director of Human Resources, will be responsible for the overall time keeping and biweekly payroll processing through Paylocity for 300-350 Employees along with the administration of the LIFE Pittsburgh employee benefit programs. Ensures compliance with all Federal and State laws (e.g., FLSA, ERISA, etc) and provides superior customer service to our Management Team and Employees.

• Demonstrates and reflects a commitment to the mission and core values of LIFE Pittsburgh to support the elderly in maintaining their dignity and independence in the community.
• Responsible for all aspects of the maintenance, preparation and processing of a bi-weekly payroll schedule to include daily information updates in the HRIS system, monitoring of the Time & Labor system, and verification of accuracy prior to processing.
• Ensures timely and accurate transmission and payment of local quarterly and year end tax requirements, garnishments and 401(k) elections
• Provides superior customer service to manager and employees with inquires, interpretation and explanation of payroll policies/procedures, payment and deductions and resolves all related issues in a timely manner.
• Continually evaluates and analyzes existing payroll policies, procedures and systems and recommends changes to enhance the quality and efficiency of the department.
• Coordinates and administers enrollment with all LIFE Pittsburgh employee benefits, supports and educates on benefit details/levels of coverage and any applicable cost.
• Provides a high level of customer service to managers and employees with inquiries, interpretation and explanation of all benefit related questions, concerns and issues. Will proactively assist with resolving claim/denial issues with the applicable insurance carriers.
• Responsible for analyzing invoices for accuracy, preparing for payment, maintaining statistics and census data and identifies trends to issues that need to be addressed.
• Oversee, coordinate and monitor all LOA’s to ensure that proper paperwork is completed, documentation from employees and physicians are in compliance and RTW procedures are followed.
• Will perform additional essential and nonessential functions as assigned by supervisor at any time with our without notice.

Working Conditions

• Works within the LIFE Pittsburgh Administrative Offices with occasional travel between LIFE Pittsburgh sites during all weather conditions. Occasional travel for other related functions/training.

Knowledge /Skills / Abilities

• Proven experience with administering the payroll process in a 200+ employee environment.
• Working knowledge of all Federal and State laws affecting payroll and benefits, demonstrates knowledge of how the laws interact with the payroll/benefit processes.
• Experience with Microsoft Office, HRIS Databases and Payroll processing software (Paylocity)
• Excellent communication skills with all levels of staff, ability to maintain patience and professionalism at all times.
• Ability to multi-task and prioritize in a high paced work environment.

Required Certification/License

• Certification in HR or Payroll processing preferred
• Valid Driver’s license and automobile insurance
• Must have a vehicle for travel

Education/Experience

• HS Diploma or equivalent (BA in related field preferred)
• Minimum of 1-3 years relevant experience with Payroll and Benefit Administration.

The position description is intended to describe the essential functions of the position and the general duties and responsibilities associated with the position. It is not intended to be comprehensive in nature. In addition, jobs evolve overtime and; therefore, the description may not reflect the precise nature of the position at a given point in time. Staff may be asked to perform essential and non-essential functions at any time with or without notice.