Facilities Manager Job Description 

Type: Regular, Full-Time 

Status: Exempt 

Reports To: CEO (Chief Executive Officer) 

Salary: $74,880.00/annual (Entry)

SUMMARY: Completes preventative and day-to-day maintenance and repair of facilities, including oversight of contractors and vendors, vehicles, equipment, and grounds. The incumbent supervises staff and volunteers in maintenance and custodial work, ensures compliance with government safety standards, and manages information technology functions. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

New Construction, Maintenance/Repair, and Custodial: 

• Coordinates with or directs employees, volunteers or contractors engaged in repair, painting, maintenance, and performing structural repairs to buildings;  
• Coordinates with or directs employees, volunteers or contractors engaged in ground maintenance activities such as mowing lawns, trimming hedges, removing weeds, and raking and disposing of leaves and refuse; 
• Develops, implements, coordinates, and maintains records of a preventive maintenance program; 
• Plans, develops and implements new methods and procedures designed to improve maintenance operations, minimize operating costs and effect greater utilization of labor and materials; 
• Establishes or adjusts work procedures to meet schedules; reviews work orders to determine work priorities; schedules repairs and maintenance;  
• Confers with directors and program managers to coordinate activities of individual departments to resolve maintenance problems and recommend measures to improve conditions; Inspects facilities and equipment to determine needs and extent of service, equipment required, and maintenance or repair needed;
•  Approves the specifications and recommend contractors to perform new projects, maintenance, or repair services, using established agency procedures.
•  Supervise and inspect work performed and recommend payment upon satisfactory completion of the work; 
• Manages supply orders; 
• Maintains infection control procedures and ensures implementation; 
• Serves as liaison with contractors, architects, engineers, and material and equipment suppliers; 
• Ensures facilities are clean and present an attractive appearance by working with custodial staff.  
• Supervises/trains staff and volunteers to ensure maximum efficiency, accuracy, and safety of work. 
• Serves as a member of the facility planning committee (current & future facilities) 

Safety Information Systems/Telecommunications: 

• Monitors and recommends systems and procedures to ensure the security of all facilities (i.e. cameras, monitors, alarms, security gates, etc.); 
• Ensures facilities are compliant with OSHA health and safety practices; 
• Educates and trains staff on the proper use and care of agency equipment and facilities;
• Keeps inventory of hazardous materials and material safety data sheets (MSDS);
•  Ensures that the network and essential telecommunications’ systems, including phones and internet, function properly; 
• Evaluates and recommends new technologies based on detailed business      requirements provide by team members.

Other

• Adheres to federal and state building codes, statutes and regulations, as well as Marjaree      Mason Center procedures;
• Operates within department budget and monitors expenditures of funds in budget;
• May be asked to present to the Board;
• Maintains the Fixed Assets Inventory, following the requirements of GAAP;
• Works as a team member and supports the mission and goals of the agency and programs;
• Safeguards assets of MMC, including merchandise and other assets;
• Safeguards clients’ security and confidentiality;
• Communicates regularly and provide regular department and employee updates to the Executive Director about facility needs, project status, and risk assessment for agency.
• Oversees agency office and space leases and works directly with landlords;
• Responsible for ensuring there is adequate support for MMC’s 24/7 operations; this will include responding outside of the traditional office hours;
• Serves as a member of the MMC’s leadership team; 
• Responsible for staff supervision and assignments within the department, including staff scheduling, coaching, performance evaluations, timesheet review and use of Paylocity system, and general oversight;
• Regular attendance and promptness;
• Other duties as assigned.

The Marjaree Mason Center is 24/7 operation and all employees, at any point of time, may be asked to perform other work duties from those normally assigned such as answering the hotline or working in the shelter.

The Facilities Manager is an exempt position and expected to customarily and regularly exercise discretion and independent judgment in carrying out job duties. The Facilities Manager is also expected to perform solely exempt-type duties more than 50% of work time during the workweek.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The requirements listed below are representative of the additional knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

• Associate's degree (A. A.) or equivalent from two year college or technical school.
• Three years related experience in maintenance and repair, computer/telecommunications and safety, or equivalent combination of education and experience.
• Minimum of two years experience supervising staff or volunteers.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to write routine reports and correspondence.
• Ability to speak effectively to contractors.
• Ability to effectively communicate in English.
• Bilingual Spanish/English is a plus.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to make independent decisions, conceptualizing implications for the agency.
• General understanding of basic electrical, plumbing, maintenance and repair.
• Demonstrated a commitment to the mission of MMC and the empowerment of women.
• Demonstrated ability to work with sensitivity and without discrimination towards peoples of diverse cultures, races/ethnicities, socio/economic positions, ages, religions, and genders, physical, mental challenges, disabilities, and sexual orientations.
• Ability to understand the needs of MMC clients and a willingness to address their concerns with action designed to create change.
• Ability to adapt to the environment, to solve practical problems, to deal with a variety of multiple variables and situations where only limited standardization exists and to make independent decisions within scope of responsibility.  

CERTIFICATES, LICENSES, REGISTRATIONS:  

• Possession of a valid California driver's license and proof of liability insurance on personal auto.  
• Must be insurable at all times at standard rate by MMC insurance carrier.
• Must successfully pass a drug, background and Tuberculosis test.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Adjust focus – (ability to adjust eye to bring an object into sharp focus) – frequent.
• Vision – (close, distant, color, peripheral, and depth) – frequent.
• Oral Expression and Comprehension – frequent.
• Speech clarity – frequent.
• Hearing – (ability to hear instructions) – frequent.
• Critical thinking – frequent.
• Lift up to 50 pounds – occasional to frequent.
• Push/pull up to 50 pounds – occasional to frequent.
• Climbing – occasional.
• Balancing on objects – occasional.
• Reach with hands and arms – frequent.
• Sit – moderate.
• Stand – frequent.
• Stoop, kneel, crouch, or crawl – frequent.
• Repetitive use of hands – frequent.
• Fine Dexterity – Both – frequent.
• Walk – frequent.
• Grasping: simple/light - frequent.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee frequently works in outside weather conditions. 
• The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration.
• The noise level in the work environment is usually moderate.
• The employee also works indoors, environmentally controlled.

The Marjaree Mason Center, Inc. is an Equal Opportunity Employer. It is our policy to make all personnel decisions without discrimination on the basis of race, color, creed, religion, sex, physical disability, mental disability, age, marital status, sexual orientation, citizenship status, national or ethnic origin, and any other protected status.

Marjaree Mason Center is a 24/7 Operation