SUMMARY: The Assistant Chief Program Officer reports to the Chief Program Officer. This individual works in partnership with Early Childhood Education program leadership and other program directors to align programs with the agency mission of self-sufficiency. The Assistant CPO implements strategies that integrate Community Progress Council’s service delivery and advances practices that reflect a client-centered, relationship-based care model. The Assistant CPO ensures the provision of high-quality services that complies with all funder requirements and implements policy approved by the Policy Council and Board of Directors. This executive has responsibility for developing the management and leadership skills of ECE program staff and developing services to meet needs in the community.

Benefits include...

• New hire incentive payment of $1,500.00, paid in two installments.
• Eligibility for health, paid dental, and paid vision coverage.
• 401(k) plan, with 3% match.
• Paid vacation, sick, and personal time.
• 10 company-paid holidays plus 2 floating holidays.
• Tuition Reimbursement opportunities.
• Ability to work from home 5 days per month (6 months from start date - restrictions apply depending on the position)
• Pay differential for bilingual staff.

ESSENTIAL DUTIES AND RESPONISBILITIES

Include the following. Other duties may be assigned.

Management and Administration

• Oversee the planning, development, implementation, and evaluation of ECE services.
• Provide direction and leadership to Early Head Start, Head Start, PreK and wraparound childcare services.
• Interpret all governmental statues, regulations, transmittal notices and memorandums pertaining to ECE programs. Develop policies and operating procedures based on the guidance.
• Ensure program operations comply with contractual requirements, laws, regulations and policies and ensures all reporting requirements are fulfilled.
• Participate in agency planning activities.
• Maximize integrated service delivery.
• Facilitate the implementation of the community needs assessment process in collaboration with the Director of Outcomes and Assessment and the Chief Program Officer, and develops goals based on the resulting information.
• Collaborate with ECE program leadership to prepare grant applications and operating plans that align with CPC’s strategic plan. Delegate tasks to staff to carry out plans and fulfill program performance standards. Communicate the contents of the approved operating plans to policy council, parents, staff, board of directors and the community.
• Align operational policies between individual ECE programs and with CPC.
• Provide reports on program trends, outcomes, mission impact, and potential areas for advocacy to CPC administration, policy council and/or the CPC board of directors.
• Develop, implement, and maintain an ongoing system for monitoring and controlling fiscal and programmatic activities.

Fiscal

• Coordinate with program, fiscal staff, and ECE managers to develop realistic annual budgets, ensuring that financial decisions are made throughout the year that are consistent with the budget as approved.
• Monitor spending to ensure efficient and effective use of all resources.
• Responsible for obtaining and reporting in-kind.

Personnel

• Recruit, hire, develop, train, supervise and evaluate program staff and their work. Review and make recommendations on personnel action such as employment, retention, promotion and termination in conjunction with the CPO and HR.
• Develop a staffing structure that supports the efficient delivery of programs and services, and accomplishes the goals identified in the agency strategic plan through effective management.
• Ensure that ECE staff is adequately trained to provide high quality service and perform their job responsibilities.
• Partner with HR to ensure that ECE managers are adhering with HR policies, laws and regulations and provide technical assistance to ECE leadership to improve personnel management.
• Partner with HR to identify and address the unique training needs of ECE staff and seek opportunities to collaborate with the larger organization to address shared needs.

Community Relations and Advocacy

• Promote and advocate CPC’s mission and values.
• Build positive relationships with partner organizations, policymakers, media, and others.
• Represent the organization by participating in key associations and organizations, serving on committees and advisory groups, and speaking in public settings.
• Collaborate with program staff and other CPC directors to implement a community needs assessment and utilize data to develop or enhance services and partnerships.
• Ensure appropriate representation of CPC by all employees.

Fund Development

• Lead and assist staff in researching, identifying and obtaining funding through grants, foundations and private sources to support the agency’s strategic plan and program goals.
• Analyze and implement financially sustainable business opportunities that align with the needs of the low-income community, CPC’s mission, and strategic goals.
• Ensure that all ECE fund raising efforts are coordinated with CPC administration.
• Be committed to the vision and mission of Community Progress Council, Inc.
• All other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

Competencies:

• Strategic Planning
• Personnel Development and Management
• Excellent Communication Skills – Oral and Written
• Change Management
• Leadership and Supervision
• Public Speaking
• Budgeting – Development and Management
• Grant writing
• Quality Improvement
• Commitment to Organizational Values
• Cooperation and Teamwork
• Customer Service and Professionalism

EDUCATION and EXPERIENCE: Master’s degree in Early Childhood Education, Child Development or related field with a minimum of 5 years of management experience. Individuals with a bachelor’s degree and a minimum of 7 years of early childhood related management experience may be considered. Demonstrated experience with strategic planning, staff development, compliance, program development, outcomes reporting, and project management is an asset. This person must adhere to all aspects of client confidentiality an assist staff with their compliance. Cultural competency. Bi-Lingual skills preferred. Diverse candidates are strongly encouraged to apply.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, as well as be committed to the mission and goals of the agency. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISORY RESPONSIBILITIES: Is responsible for the overall direction, operation, and evaluation of this unit. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Supervisors must demonstrate competent supervision of staff through:

(a) Effective communication with employees, both orally and in writing.

(b) Effective interaction with employees, whether individually or in groups.

(c) Prompt problem recognition and prompt, constructive, and effective problem-solving.

(d) Thorough and fair evaluation of the employee's job performance with appropriate follow through, whether reward for exceptional performance, or remediation/discipline for substandard performance.

(e) Development of positive relationships with employees from diverse backgrounds.

(f) Consistent role-modeling of desirable employee attitudes, traits, and skills, and consistent role modeling of CPC's Core Values.

OTHER REQUIREMENTS: Ability to be reached by telephone in a timely manner. Reliable transportation for regular and timely attendance as an essential job requirement. May be required to commence workday at different agency sites. Ability to react to change in a productive manner and handle other tasks as assigned. Work with diverse individuals. This position will require occasional work on nights and weekends.  This position is classified as safety-sensitive as provided under State guidance.

LANGUAGE SKILLS: Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or boards of directors. Whenever possible, speak the client’s language to the best of your ability.

MATHEMATICAL SKILLS: Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with a variety of abstract and concrete variables. Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Ability to deal with nonverbal symbolism (formulas, scientific equations, graphs, musical notes, etc.,) in its most difficult phases.

COMPUTER: Excellent skills using the Microsoft Office Suite in a Windows environment are required.

CERTIFICATES, LICENSES, REGISTRATIONS: Department of Human Services FBI Clearance, PA State Criminal History, Childline Child Abuse Certification, and submission to the National Sex Offender Registry (NSOR) required prior to hire. A physical assessment including a tuberculosis skin test and the Child Abuse “Mandated Reporter” training due within 90-days of hire. Must have a valid driver's license with acceptable driving history.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

EOE