MG2 is seeking a talented Project Administrator to join our Seattle office in our Program Management team!

At MG2, we value our employees with great benefits and worthwhile programs. We are proud of the many initiatives at MG2 such as our focus on Sustainability, our passion for Equity, Diversity & Inclusion, and our fifty-year anniversary celebration. We promote MG2 culture firmwide and within each of our offices through bi-weekly all-office meals, monthly recognition, happy hours, summer events, and an end of year Holiday Party to celebrate our accomplishments. People make the place at MG2 – Join our growing firm today! 

What your day will look like:

• Facilitates studio rhythm of business.
• Coordinates consistent project and client reporting.
• Ensures project work plans, budgets, forecasts on all program projects are being updated on the appropriate cycles; assists project managers in this activity as needed.
• Reviews and analyzes project financial performance.
• Risk and issue tracking and escalation.
• Facilitates studio / project staffing with follow up.
• Milestone schedule generation, coordination and maintenance.
• Construction Administration coordination, including distribution and oversight of RFIs and submittals processing, internally and externally.
• Executes archiving and project closeout procedures to satisfy contract requirements, including general contractor and consultant coordination in partnership with project manager.
• Assists with landlord approvals, jurisdiction research and permit coordination.
• Posts drawing sets and distributes according to client requirements.
• Facilitates project team correspondence (project meeting minutes, field reports, punch-lists and jurisdictional permit comments
• Manages multiple conflicting priorities successfully while maintaining composure where resistance to change is met.
• Supports the implementation of process change initiatives, varying in complexities from conception through delivery.
• Audits reporting and risk escalation as assigned. 
• Proactively pursues opportunities for creating new efficiencies within the team and continued improvement of work processes.
• Works across teams and markets on projects as assigned with various stakeholders.
• Handles sensitive matters with complete confidentiality.

Required Experience 

• Experience in the AEC industry
• 3+ years of project coordination and/or related experience. 
• Microsoft Office suite proficiency with intermediate skills in Excel.
• Experience supporting multiple projects and clients.

Preferred Experience

• Bachelor’s degree or equivalent experience.
• Construction administration coordination
• Smartsheet experience.

MG2 Benefits & Salary

MG2 offers competitive benefits that support our employees in their life and career. This position is eligible for company benefits including but not limited to:

• Employer provided employee healthcare plan and reduced cost premium plans, life insurance, and short and long-term disability coverage
• Paid Time Off, 9 paid Holidays, and an additional Floating Holiday
• Employer sponsored Family Planning Program and employer Paid Parental Leave
• Learning & Career Development opportunities
• Employee Wellness and Employee Assistance Program
• Participation in a 401K program including eligible company match percentage, after waiting period

…and many other additional voluntary benefits!  No specified closing date; applications accepted until position is filled  

National Hourly Pay Range: 

• Project Administrator: $32.40/hr - $47.45/hr

 Please note that this role is an hourly and non-exempt position, and therefore, is eligible for overtime pay 

If position is eligible for remote status, ranges may be adjusted. Acknowledging the time employees typically spend in the role, compensation is dependent on applicable years of experience and skillset.  

About MG2

Continually recognized as one of the “Best 100 Companies to Work For” by Business Magazine, MG2 has been delivering award-winning projects for over 50 years. We partner with some of the world’s most recognizable companies and brands to bring exceptional design solutions to life through full architectural, strategic planning, interior design, brand strategy, and program consulting services. 

At MG2 our greatest strength lies in our people, our partnerships, and our commitment to helping them succeed. We seek world-class talent to deliver integrated, tailored solutions that advance our clients’ enterprise and provide our staff with outstanding career growth experiences that elevate these opportunities.MG2 whole-heartedly embraces diversity, actively seek out Diverse talent that enrichens our work and our culture. Our differences, unique perspectives, and elevation of every voice and idea not only makes us stronger but are absolutely essential to designing and building truly inclusive and equitable experiences and spaces for everyone. 

Candidates will be required to undergo a standard employment background check upon hire.