About the Organization
Canal Alliance exists to break the generational cycle of poverty for Latino immigrants and their families by lifting barriers to their success.
Every day, we work to educate, empower and support motivated immigrants to better meet their needs—from feeding their families and advancing their education, to learning English and becoming American citizens. Canal Alliance strives for a trauma-informed approach and inclusive culture. We invest in high quality services, professional development and work-life balance.
Position Summary
The Administrative Support Specialist will provide essential administrative assistance to the Senior Manager of Adult Education, who manages the Community Education Supervisor and leads the Adult Education team. This role will help ensure smooth operations within the Adult Education department, including scheduling, communication, and coordination with partners hosting programs at our facility. The role will be hourly, at a rate of $32 to $34 per hour, working less than 20 hours per week (as assigned), with flexible scheduling based on the team’s needs. This is a part-time, non-exempt position with on-site work required with flexible scheduling as assigned.
Essential Functions
Administrative Support
- Provide day-to-day administrative support to the Senior Manager, including managing calendars, coordinating meetings, and handling routine correspondence.
- Assist with the preparation of reports, presentations, and other materials as needed.
- Maintain records and organize files, both electronically and physically, ensuring accurate and efficient document management.
Partner Engagement and Coordination
- Assist the Senior Manager in coordinating logistics for partners hosting programs at Canal Alliance’s facility.
- Serve as a point of contact for internal teams and external partners, helping facilitate communication and scheduling for events, workshops, and educational programs.
- Help monitor and manage room reservations, equipment needs, and other logistical support for program hosting.
Data Management and Reporting
- Support the collection and management of data related to partner engagements and program outcomes.
- Assist in updating and maintaining records in Salesforce or other CRM systems, ensuring accuracy and completeness.
Communication and Client Support
- Assist in the preparation and dissemination of internal and external communications, including memos, newsletters, and event announcements.
- Provide administrative support for team meetings, including preparing agendas, taking minutes, and following up on action items.
General Office Support
- Support the daily operations of the Adult Education team by ordering supplies, managing office equipment, and coordinating facility maintenance as needed.
- Perform other general administrative tasks to support the team and ensure a smooth workflow.
- 2+ years of administrative experience, preferably in a nonprofit, educational, or social services setting.
- Associate's degree in business administration, education, or a related field, or equivalent work experience.
- Bilingual in Spanish and English (REQUIRED).
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Experience working with Salesforce or other CRM systems (preferred).
- Excellent organizational skills, with the ability to prioritize tasks and manage time effectively.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
Compensation and Benefits
This is a part-time, non-exempt position with an hourly rate of $32 to $34, depending on experience. The role will require less than 20 hours per week, with hours assigned based on the needs of the Senior Manager and Adult Education team.
We get a high volume of candidates - for the fastest response from Canal Alliance, please use this Paylocity Link to apply:
Equity & Inclusion Statement
Canal Alliance actively promotes and recognizes principles of fairness, equity, and social justice across intersections of race, age, nationality, gender, and all other identities represented among our diverse employees.