Reports to: Head of Exhibitions and Publications

Department: Collections, Exhibitions, and Interpretation

Classification: Full-Time, Exempt

Salary:  $50,000 - $60,000

Mission: The Dallas Museum of Art is a space of wonder and discovery where art comes alive.

The DMA will:

• Place art and our diverse communities at the center around which all activities radiate.
• Pursue excellence in collecting and programming, present works of art across cultures and time, and be a driving force in contemporary art.
• Strengthen our position as a prominent, innovative institution, expanding the meaning and possibilities of learning and creativity.

Scope of the Position: 

The Exhibitions and Publications Project Manager will assist with the organization of exhibitions and permanent collection installations, exhibition and institutional publications and other special projects in cooperation and consultation with other departments. In collaboration with the Head of Exhibitions and Publications and the Exhibitions and Publications Project Specialist, this position will aid in the management of daily operations of the department and serve as liaison with outside institutions, contractors, Curatorial, Finance, Education, Marketing, and Development Departments. The position is integral to ensuring the seamless completion of all exhibitions, permanent collection rotations, installations, and publications projects. 

Essential Functions: 

• Oversee and provide project management for assigned domestic and international exhibitions, permanent collection exhibitions, gallery rotations, and other special projects, including convening and chairing meetings, following up on action items, tracking deadlines, and other project details to ensure on-time completion of projects that do not exceed budgets.
• Develop deadlines for exhibition and permanent collection installations including checklists, floorplans, text and all in-gallery content, and graphics. Monitor progress and follow-up with stakeholders, developing alternative plans as required.
• Oversee and provide project management for assigned publications, including exhibition catalogues, collection catalogues, brochures and other special projects, as assigned. Responsibilities include developing production schedules, convening and chairing meetings, tracking project status, image procurement and tracking, communication with external stakeholders, maintenance of on-line files ensuring accessibility and distribution of information to key stakeholders, assist in monitoring of milestones and routing of materials for internal and external review, and other project details to ensure on-time completion of projects that do not exceed budgets.
• Assist with the preparation of budgets for publications, assigned exhibitions, and permanent collection galleries. Prepare      individual project budgets, create reports, track, and forecast exhibition and publication expenses as assigned. Process purchase orders, complete credit card expense reports, monitor costs, and reconcile accounting reports, check for accuracy and identify any discrepancies and forecast in close collaboration with the Head of Exhibitions and Publications and Director of Collections, Exhibitions and Interpretation.
• Collaborate with the Head of Exhibitions on historical and long-term exhibition program and budget analysis and reporting.
• Assist with the creation and review of contracts for exhibitions and publications including partner agreements, editors, indexers, photographers, contributors, artists, outside consultants, and other necessary agreements, as assigned.
• Collaborate with internal departments to help facilitate cross-departmental communication and align exhibition and publication timeline and project needs.
• Serve as liaison with outside institutions regarding all information, materials, and approvals necessary for projects organized by the DMA and organized by outside institutions for assigned projects.
• Upon close of exhibitions, ensure that all final obligations are met, including final exhibition reports, lender and rights catalogue mail outs, thank you letters, archiving of author contracts, vendor contracts, and rights agreements, and similar for assigned projects.
• Create Exhibition proposals for DMA organized touring exhibitions, as assigned.
• In collaboration with Head of Exhibitions and Publications maintain and distribute in-house exhibitions and publications schedule to all staff and daily calendar to key stakeholders.
• Work with all departments to maintain files on-line for each assigned exhibition and publication and archive files according to DMA guidelines. Administer related project management systems and ensure that all departments have access to information and materials.
• Create and maintain exhibition records in TMS for assigned projects.
• Other duties, as assigned.

Key Qualifications:

• Teamwork / Attitude: Collaborates toward the overall stability of the DMA by forming internal partnerships and building/nurturing external relationships. Moves seamlessly in and out of teams.
• Personal Interactions: Goes above and beyond to respond to the needs of internal and external audiences both efficiently and effectively. Treats others, including peers, superiors and subordinates with respect, fairness and sensitivity. Presents a positive and enthusiastic image to others. A good sense of humor is required.
• Quality of Work: Conforms to the highest professional standards in achieving results. Work is complete, accurate, on time, and cost effective. Leads by example while adhering to the organizational vision.
• Problem Solving: Contributes ideas with supporting rationale and an action plan to improve quality and productivity. Supports/executes implementation of these ideas to promote change and success.
• Time Management: Manages time well and displays an above and beyond attitude to complete projects.
• Initiative: Actively influences and brings forward collaboration. Self-starter who is self-disciplined and seeks innovative      approaches.
• Fiscal Capabilities: Ability to successfully manage function wide budgetary responsibilities, including projections and cost analyses for proposals and grant purposes.
• Effective Communication: Effectively expresses and communicates ideas, both orally and in writing. Listens actively to information presented by others. Clearly expresses desired outcomes. Keeps all appropriate parties informed on projects, issues and collaborates for practical solutions.
• Conduct Standards: Keeps information confidential, speaks honestly, clearly, yet tactfully. Consistently respects all of the Museum’s policies and displays professional demeanor as a representative of the DMA.
• Leadership: Motivates, leads by example and provides recognition; welcomes the opportunity to lead and successfully deliver; self–confident; takes responsibility and accountability for the outcome of work; plans and prepares for all projects; decisive and able to set priorities, formulate goals and establishes a course of action; works for the common good, appreciating the views of others; initiates and supports changes needed for future growth.
• Creativity: Sets the tone for educational programs and ideas to connect the mission to its audiences. Supports the senior team to promote and enhance a culture-wide development of creativity and world-class initiatives.

Education, Experience, and Certification:

• B.A. degree; Art History, Museum Studies, or Studio Art preferred.
• A minimum of five years experience in Exhibition Administration and/or Publications Administration required.
• Experience developing and managing project budgets and deadlines.
• A minimum of five years experience in project management.
• Excellent computer skills with competence in Office 365, particularly Excel required.
• Strong communication, collaboration, teamwork and presentation skills with the ability to maintain strict confidentiality.
• Working knowledge of TMS database is desirable.

Our Core Values

• Act with Integrity: We are honest and ethical.
• Build Inclusivity: We create spaces where everyone can feel like they belong.
• Communicate Respectfully: We listen intentionally and advocate for diverse perspectives.
• Embrace and Drive Change: We are innovative, creative, and solutions driven.
• Foster Connections: We collaborate around shared goals.
• Maintain Balance: We encourage ourselves and each other to reflect and recharge.
• Remain Curious: We pursue personal and professional learning.

Equity, Diversity, and Inclusion

The Dallas Museum of Art fosters equity, celebrates diversity, and supports inclusion. We acknowledge that diverse backgrounds and voices of visitors, volunteers, trustees, staff, and communities represented in the collection make us stronger and better equipped to make positive impacts locally, nationally, and internationally.

Equity 

Society’s historical legacies and systemic barriers have created disparities in the communities we serve. Knowing this, we strive to expand and enhance arts opportunities for all.

Diversity 

Many factors—including but not limited to race, religion, creed, color, national origin, age, gender, sexual orientation, gender identity, marital status, veteran status, disability, genetics, economic backgrounds, and experiences—make individuals and groups unique. Our goal is to ensure visitors, volunteers, trustees, staff, and collections reflect this diversity.

Inclusion 

We commit to listening to and learning from diverse voices and perspectives. We create a vibrant and accessible social space that encourages dialogue and the exchange of ideas through arts and culture.

EOE 

The Dallas Museum of Art is committed to building a culturally diverse staff and is an Equal Opportunity Employer. The DMA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.