Job ID

SF9893-3101-1795

Position Classification

FT Staff Non-Union

Position Summary

The Administrative Assistant will be responsible for greeting, welcoming, and directing internal/external customers; responding to incoming phone calls and emails; and providing administrative support to the Human Resources department.

Essential Duties and Responsibilities

• Serve as receptionist for the office by greeting and directing guests; answering the telephone in a courteous and professional manner, directing callers to the appropriate person(s), taking and forwarding messages as appropriate.
• Responsible for I9 management, including follow up and verification of documents.
• Examines employee files in Paylocity to answer inquiries and provide information to authorized persons, including all employment and social security verifications.
• Assist with self-service transactions in Paylocity; reset passwords, etc. and maintenance of employee records, ensuring that employee information is categorized and filed appropriately.
• Review and sign off on tuition remission forms for processing to Financial Aid.  
• Maintain the environment of the office, ensuring office equipment is maintained and operational, and that supplies are ordered and managed.
• Process mail for members of the office: retrieving, sorting, distributing, and preparing for mail delivery.
• Provide administrative support to the Associate, Vice President (i.e. calendar).
• Assist with new hire orientation by arranging the location, ensuring proper set-up, ordering refreshments, sending out reminders to employees and managers, and preparing orientation packets.
• Act as a backup to the HR associate, when needed, to approve demographic updates in Paylocity.
• Other duties as assigned.

Minimum Qualifications

• Education: A high school diploma or GED.
• Experience – Six months to two years (Equivalent combination of education and employment).

Preferred Qualifications

• Experience in Human Resources Information Systems (HRIS); Paylocity products preferred.
• Accustomed to working within and safeguarding sensitive information.

Knowledge, Skills, and Abilities

• Strong communication skills, both verbal and written.
• Active listening skills.
• Detail oriented.
• Proficient in Microsoft Office suite.
• Excellent organizational and time management skills.
• Knowledge of managing files and records.

Physical Requirements

Job may require lifting light weight objects (1 to 10 pounds) with no repetitive bending or stooping.

Work Environment

Regular exposure to favorable conditions such as those found in a normal office.

Salary/Pay Information

Commensurate with experience

Anticipated Schedule  

Monday – Friday, 8:00 a.m. – 5:00 p.m.

Employee Benefits

At the University of Detroit Mercy, we continually strive to provide a high-quality, comprehensive benefits package to our valued employees. We offer our employees the following benefits: 

· Medical -

          o Three health plans to choose from with a large national provider network.

· Dental -

          o UDM’s School of Dentistry FREE to you and your dependents.

          o Option to purchase an additional dental plan through UNUM.

· Vision - 

          o Exams and lenses every 12 months.

· Health Savings Account and Flexible Spending Accounts offered.

· Employee Assistance Program -

          o Provided to everyone in your household.

· Short-Term and Long-Term Disability.

· Life and AD&D 

          o One times base salary up to a hundred thousand dollars.

· Option to purchase additional life insurance, accident insurance, and/or critical illness insurance

· Tuition Remission Benefit for you, your spouse, and children. 

· Retirement Plan -

           o UDM provides matches up to 8%

Michigan’s largest, most comprehensive private University, University of Detroit Mercy is an independent Catholic institution of higher education sponsored by the Sisters of Mercy and Society of Jesus. Detroit Mercy seeks qualified candidates who will contribute to the University’s mission, diversity, and excellence of its academic community. University of Detroit Mercy is an Equal Opportunity Affirmative Action Employer with a diverse student body and welcomes persons of all backgrounds.