CHILDREN’S MINISTRY WEEKEND COORDINATOR (SARATOGA)

• REPORTS TO: CHILDREN’S MINISTRY DIRECTOR
• RELATES CLOSELY WITH: CHILDREN’S MINISTRY TEAM, CHILDREN’S SERVE TEAM, SARATOGA STAFF
• CLASSIFICATION:PART-TIME (up to 6 HOURS)
• PAY RATE: $23 per hour

WestGate Church, a non-denominational, multi-congregational church situated in one of the most diverse and influential regions of the world—the Silicon Valley—is seeking an energetic, skilled Children’s Ministry Weekend Coordinator to support the Saratoga Congregation Children’s Director. This part-time role will require occasional work on Fridays and Saturdays as well as evening hours, providing exceptional ministry-related administrative assistance to the children’s staff and church body.

PERSONAL QUALIFICATIONS

• Passionate Jesus follower, actively learning and living the way of Jesus: loving God, neighbor, and one another.
• Understanding of and alignment with WestGate's theology, vision, and values, using them as a filter for decisions.
• Embodiment of staff values: Holy, Humble, Hungry, (People-)Smart. 
• Exemplification of essential competencies: oversight, strategy, team leadership, self-leadership, chemistry, communication, execution, stewardship, formation, proficiency.  
• Commitment to continual growth: spiritual, personal, professional; invests in the growth of others. 
• Demonstrates strong chemistry, connecting well with people as a relational team player.

PROFESSIONAL QUALIFICATIONS

• 2 year minimum of administrative experience.  
• Positive, professional, self-starter with the ability to organize and prioritize responsibilities and projects with minimal direction. 
• Maintains a high level of confidentiality, handling situations with discretion, diplomacy, and tact. 
• Exhibits personal and professional discernment and discretion. 
• Ability to multitask and manage multiple projects simultaneously with excellent time management and attention to detail. 
• Highly organized with the capability to execute logistics for large-scale projects overseen by the Children’s Ministry Pastor.  
• Superior communication skills: written and verbal.

PRIMARY RESPONSIBILITIES

• Communicate with Serve Team members scheduled for the upcoming weekend, noting any that need to adjust their schedules and find a substitute.
• Participate in any training, recruiting, or appreciation events for our volunteer teams.
• Check in with Serve Team members in order to let them know that they are cared for. Pray for them and follow up with them about their lives. 
• Open classroom each weekend. Ensure that everything the leaders need is in place and all pieces of equipment are turned on.
• Greet people in KidzTown and help them feel welcome and cared for.
• Ensure that every classroom is staffed with 2 adults as kids are arriving and continue to watch ratios of children to adults.
• Be attentive to leaders ensuring they have all they need to teach and lead the kids through the provided activities.
• Be attentive to classes to ensure that safety protocols and processes are being followed.
• Other duties as assigned.

PRIMARY LEADERSHIP COMPONENTS

Low 1 to High 5

Motivational Leadership - “I lead through platform” Inspire action through platform leadership and motivational speaking

Low - 1

Strategic Leadership - “I lead through systems” Advance our mission through data, planning, execution, and reporting

High - 5

Directional Leadership - “I lead through vision” Ensure progress by defining goals, key objectives and providing guidance

Low - 2

Relational Leadership - “I lead through connection” Foster growth and well-being through personalized connection and care

High - 4

Team Leadership - “I lead through team” Build team by recruiting, training, scheduling, and celebrating contributors

Low - 2

LEGAL NOTICES - PHYSICAL DEMANDS

• Stand for extended periods.
• Perform walking, bending, twisting, and kneeling.
• Navigate stairs.
• Demonstrate finger and hand dexterity for computer, instrument, and tool operation.
• Possess specific vision abilities, including close, distance, color, and peripheral vision, with the ability to adjust focus.
• Lift and carry up to 20 pounds with or without assistance.

LEGAL NOTICES - WORK CONDITIONS

• Operate in a professional office or church environment with standard equipment like computers, printers, filing cabinets, and telephones.
• Lead in settings with various equipment, cables, stage lights, loud sounds, and visual stimuli.
• Work typically occurs Sunday-Thursday, with occasional Fridays, Saturdays, or evenings as needed.

This job description is not designed to cover or comprehensively list all possible duties, activities, or responsibilities. These requirements may change at any time. Acceptance of this position constitutes the employee’s understanding of the requirements, essential functions, and duties of the position.