Work from Home (WFH) - Remote work must be performed while residing in either California or New Mexico

CIAT Location: San Diego, CA and Albuquerque, NM

Reports to: Head of Accounting

Status: Exempt

Employment Type: Full-time

Summary:

The Senior Accountant will report to the Head of Accounting, ensuring adherence to processes that guarantee the accuracy of transactions for accounts receivable, accounts payable, and overall financial statements. This role demands extensive reconciliation expertise to support the preparation of financial reports, taxes, and audits. Responsibilities also include conducting reconciliations for accounting and financial aid compliance, addressing discrepancies, and upholding regulatory requirements.

Responsibilities:

• Perform weekly, monthly and annual reconciliations of accounting and financial records for management review and approval as assigned. Including subsidiary ledgers, books of original entry, and supporting schedules
• Review and reconcile any exceptions from reconciliations
• Oversee Purchase Order system and ensure accurate and timely processing of accounts payables
• Maintains fixed assets and depreciation schedules; ensuring schedules are reconciled to the general ledger
• Offers guidance to accounts payable and accounts receivable staff
• Prepares and records asset, liability, revenue, and expense entries by compiling and analyzing account information, under the direction of management
• Participate in the process of month end and year end close
• Participate and provides any necessary information in preparation for audits, maintaining amicable and professional relationship with external auditors
• Work closely with the VP of Compliance preparing special reports for government agencies, accreditors, and reporting variance analyses
• Understand and ensure compliance with all accreditation and regulatory requirements as it applies to all functions within the accounting and financial aid department
• Confirm through internal control reviews that verify the integrity of all systems, processes and data
• Participate in a wide variety of special projects as needed
• Communicate with co-workers, management, clients and others in a courteous and professional manner
• Conform with and abide by all regulations, policies, work procedures and instructions
• Protects organization's value by keeping information confidential
• Embody CIAT’s mission, values, and support the goals of the department
• Ensure a safe, secure, and ethical work environment

• Bachelor's degree or higher in Accounting, Finance, or a related field required
• At least 5 years of hands-on accounting experience
• Higher education accounting experience a plus
• Experience with governmental accounting and contracting a plus
• Preferred advanced proficiency with accounting software, QuickBooks, Microsoft Dynamics and Paylocity
• Experience with internal control audit function
• Detail oriented, outstanding research and analytical skills
• Ability to work in a fast-paced environment
• Process tasks in a timely manner
• Ability to multi-task
• Problem solve rapidly and effectively
• Work independently with minimal supervision
• Capability to handle confidential and sensitive information, following confidentiality guidelines
• Ability to work collaboratively with colleagues, academic departments, and administration to support student success, achieve institutional goals and contribute to a positive and inclusive culture
• Team player with a positive, can-do attitude
• Advanced skills in the use of standard Microsoft Office software products, including Outlook, Word, PowerPoint and Excel required
• Strong organizational skills with the proven ability to prioritize
• Strong communication skills, both verbal and written, with the ability to effectively convey information and interact with students, colleagues, and others
• Proficient in presentations, public speaking, and writing
• Works with a sense of urgency, while engaging and listening to experts
• Flexible to work longer hours to meet deadlines, if needed
• Exhibits a high degree of flexibility in adapting to a rapidly changing environment
• Must be able to embody CIAT’s mission, vision and values

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday. Occasional weekend and evening hours may be required.

Values

Values such as integrity, excellence, customer service, teamwork and mutual respect are some of those that remain constant, regardless of changes in our company. When identifying company values, it is important that those values are being demonstrated in the course of business each day. Our values set expectations for how employees and managers interact with every person while representing the company.

• We are passionate about education and student success
• We value integrity and excellence in our employees and students
• We treat ourselves and our students with dignity and respect
• We believe in and encourage innovation at our school to better help our students succeed
• We have a customer centric focus and we want people highly committed to achieving goals, where our success equals student’s success
• We are accountable for our actions, and if errors occur, we focus on preventing future errors and moving forward
• We have a growth mindset, always looking for ways to improve, with a sincere belief that every student can do better and achieve their goals
• We expect every employee to be an example of conduct and professionalism, being a role model to students and colleagues
• We commit to fostering an inclusive and supportive learning environment that respects the diversity of students' backgrounds, experiences, and perspectives
• We foster lifelong learning and professional development

Physical Demands

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions.

• The employee may have to lift and move up to 10 pounds
• Sedentary work. Essential functions of this role require sitting for extended periods of time
• Ability to type, use a computer to search for information and input information while speaking on the phone is required
• The employee will frequently be required to use the computer, mouse and telephone to conduct the regular tasks of this role
• The employee will be required to compute mathematical calculations as a normal part of this role

Work Environment

While performing the responsibilities of this remote position, the job holder will work in a home office environment. Reasonable accommodation may be made to enable people with disabilities to perform the essential functions of the job. This role routinely involves using standard office equipment such as computers, phones, and virtual communication tools. Employees are expected to ensure that their home office is a safe and ergonomic working environment.

Employees must maintain data security and confidentiality in accordance with company policies and use secure connections for all work-related activities. Expectations regarding work hours, availability, and time tracking will be clearly communicated and must be adhered to.

The company is not responsible for maintaining home office environments beyond the provision of reasonable accommodation and necessary work-related equipment. Workers' compensation and liability for injuries that occur in the home office will be covered as per company policy and applicable laws.

This remote work policy is designed to comply with all relevant local, state, and federal laws.

AAP/EEO Statement

California Institute of Applied Technology provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, California Institute of Applied Technology complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

California Institute of Applied Technology expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of California Institute of Applied Technology’s employees to perform their job duties may result in discipline up to and including discharge.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.

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