Employment Status - Full-Time *

FLSA Type:  Non-Exempt

Schedule: Monday – Friday  9:00 a.m. to 4:30 p.m. (60 min unpaid lunch)

Hours per Week: 35

*Benefits may include:  

Paid Holidays/Holy Days (vary by location), 403b Retirement, 401 (a) Pension Plan, Medical, Dental, Vision, Life· Employee Assistance Program, and Short-term/Long-term Disability.   

 SUMMARY 

The Liturgy & Ministry Coordinator's responsibilities include planning, organizing, and executing liturgical celebrations, and coordinating liturgical ministers.  Also helps facilitate the efficient operation of events for all parish ministries.  

 ESSENTIAL DUTIES AND RESPONSIBILITIES include the following duties:

LITURGY:

• Schedule and prepare the mass intention lists for all masses.
• Coordinate and attend all liturgical meetings.
• Coordinate mass and meet with priest and families to help plan the liturgy for baptisms, funerals/bereavements, weddings, quinceaneras and provide vital information and answer any questions.
• Prepare Order of Worship Aids as needed.
• Prepare liturgies for special liturgical events.
• Prepare weekly binders for daily and weekend Masses for clergy and commentators. (Prayers of the Faithful and pulpit announcements).
• Prepare the list of the deceased for All Soul’s Day.
• Answer phone calls for anointing of the sick, house blessings, etc. and translate for incoming parishioners.
• Coordinates with Leaders of Faith Formation and Religious Education to ensure that the liturgy 
• Attend staff meetings.
• All other assigned duties by Pastor or Office Manager.

MINISTRY:

• Serve as a liaison between the pastor and the ministries.
• Coordinate/schedule meetings, and appointments with the different ministries.
• Assist with administrative inquiries related to ministries. 
• Attend ministry meetings as needed.
• Responsible for the scheduling of the Parish Life Calendar.
• Coordinates the annual Ministry Fair.
• Prepare all required documents for marriage and send to pastor for review.
• Maintains filing systems as assigned.
• Keeps accurate records and reports back to Pastor and Office Manager.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• In collaboration with leadership responds to and resolves administrative inquiries and questions
• Adhering to safety training and protocols and taking precautionary measures to ensure the safety and well-being of self and others.   
• Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and      information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and      commitment to the Mission and Vision of the organization. 
• Serves as a back-up front office duties as needed.
• Attend staff meetings.
• All other assigned duties by Pastor or Office Manager

Requirements

Education:

· High school Diploma or equivalent

· Associate’s degree preferred.

Experience:

· At least four (4) years’ experience of working in an administrative role providing direct support. 

· Bilingual in Spanish and English.

License and Credentials:

· Reliable transportation

· Valid driver license

· Valid vehicle insurance

Minimum Knowledge and Skills: 

· Experience with computer software and Microsoft Office Applications. 

· Must be detail oriented, organized, self-motivated, work well independently and on a team.

· Must have good written and verbal skills.

· Must have good critical thinking and problem-solving skills.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed. 

The Archdiocese of San Antonio is an Equal Opportunity Employer