Title: Coordinator, Center for Global Leadership

Employment Status: Non-exempt 

Salary: $49,350 – 52,500

Supervisor Title: Associate Program Officer, Program Officer, or Director

Date Revised: October 2024 

Summary of Position:

Are you passionate about creating impactful global experiences and connecting future leaders from around the world? Join Meridian as a Program Coordinator and play a vital role in shaping transformative in-person and virtual study tours, programs, trainings, and workshops for the U.S. Department of State and other key partners.

In this dynamic role, you’ll be at the forefront of international exchange, managing the logistics, administration, and financial planning for programs that bring together emerging professionals with industry experts and thought leaders. As the Coordinator, you’ll ensure seamless execution of both short-term and long-term initiatives that empower participants to share perspectives and gain insights on critical global issues and trends.

Based in Washington, D.C., with the flexibility to work remotely part-time, this position offers an exciting opportunity to join a collaborative, mission-driven team. Meridian requires employees to reside in MD, DC, or VA.

Position Responsibilities:

• Liaise with domestic and international      partners to arrange program logistics, including domestic and      international airfare, lodging, ground transportation, event space, cultural      events, and group enhancements, all while staying within budget limits 
• Manage logistics of virtual program      activities, including running videoconference platforms, tracking      registration, and disseminating digital program materials
• Manage, disburse, track, and reconcile      authorized funds such as per diem, cultural allowance, ground      transportation, and travel advances via prepaid cards or fund disbursements,      in compliance with funding and tax guidelines
• Work with program team to administer      participant application and selection processes when required by the program
• Prepare program materials for      participants, including welcome packets, pre-departure orientation      presentations, sightseeing information, and meeting materials when      required by the program
• Develop project budgets of projected      expenses in consultation with Program Officer and/or Program Team
• Prepare group program booklets and      correspondence for each program, as well as arrange to have program      documents translated, if necessary 
• Brief participants on grant provisions,      including per diem funds, health insurance, and travel arrangements
• Promptly pay invoices, reconcile monthly      credit card statements, and process travel expense reimbursements and      vendor payments
• Assist program lead with monitoring      budget reports and reviewing the final accounting of total project      expenditures for the funder and Meridian Finance Office according to      established timetables 
• Maintain accurate documentation of      program activity in digital files, in compliance with Meridian’s data      protection policies 
• Communicate relevant program updates to      the program lead, funders, and partners, as needed
• Draft, send, and review Request for      Proposals and Quotations for vendors, program partners, consultants, and      other stakeholders
• Prepare contracts for vendors, ensuring      that all contracts are awarded in compliance with procurement guidelines, distribute for      signature and approval per policy, and maintain copies of all executed      contracts
• Prepare documentation for visa      applications and arrange for and confirm international delivery as      required by the program
• Assist the program team with preparation      of reports to the funder and carrying out monitoring and evaluation      activities, such as developing and collecting responses to surveys, as      needed
• Support MCGL business development      activities, which may include the development of proposal materials such      as budget narratives, appendices, and drafting and editing program narratives
• Assist with the training and onboarding      of new staff and current staff on organizational and administrative      processes and MCGL programs 
• Other duties as assigned

Employer’s Statement: 

Meridian is committed to empowering global leaders and amplifying diverse voices to create pathways for greater understanding and respect for all cultures. If you share our values and enthusiasm for promoting collaboration to address global challenges and opportunities, you can find a home at Meridian. 

As an equal opportunity employer, Meridian promotes equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, personal appearance, pregnancy, childbirth or related medical conditions, family responsibilities, marital, veteran or military status, national origin, age, disability, genetic information, matriculation, political affiliation, or any other classification protected by federal, state, or local law. Equal employment opportunity will be offered and maintained at every stage and condition of employment, including recruiting, hiring, training, upgrading, promotion, transfer, discipline, layoff, recall, and termination. 

How to Apply: 

Please submit a cover letter and resume. Qualified candidates should apply here. Only candidates being considered for this position will be contacted. NO PHONE CALLS in reference to this position will be accepted. 

 Education/Experience:

• Bachelors      degree in International Relations, International Development, Political      Science, Public Administration, Business, or related field
• At      least 2 years of related work experience, including some administrative      experience
• Experience      working with international participants and programs and/or      studying/working overseas
• Experience      with managing logistics for domestic and international group travel      preferred
• Experience      with managing budgets and adhering to a set of financial procedures      preferred
• Experience      in a fluctuating work environment with constantly changing needs, demands,      and timelines preferred
• Or      any equivalent combination of training, education, and experience that      demonstrates the ability to perform the essential functions of the      position

Knowledge, Skills, Abilities:

• Highly      organized; ability to perform complex tasks independently, accurately, and      under time constraints in changing work environments and to prioritize      multiple projects
• Effective      oral and written communication skills in English
• Strong      inter-cultural communication skills; maturity, cultural sensitivity, and      tact suitable for working with individuals from around the world
• Some      knowledge of exchange programs, synchronous and asynchronous engagement,      and/or project administration preferred
• Strong      interpersonal skills and the ability to act professionally with a wide      range of stakeholders including international visitors, implementing      partners, and funders
• Ability      to work collaboratively within a team while being proactive and      self-driven in completing responsibilities
• Vested      interest in upholding Meridian’s core values, particularly in fostering an      inclusive workplace

Technical Requirements:

• Strong      internet and computer proficiency, including Microsoft Office Suite (Word,      Excel, Powerpoint, SharePoint, Outlook, Teams, etc.)
• Experience      with Canva, Zoom and Salesforce is helpful