Episcopal SeniorLife Communities Mission:

We provide high quality services from skilled nursing and restorative care to housing, assisted living and community-based wellness programs. We are committed to meeting each individual’s needs, in a culturally competent manner, supporting family and loved ones through transitions, and fulfilling our pledge....Life. Inspired Every Day.

Clinical Administrative Assistant - Full-time, Days 

7:30am - 3:30pm, Monday - Friday

Pay Rate starting at $20.00/hourly -  Pay information will vary depending upon relevant experience for the position.

The Administrative Assistant is responsible for providing administrative support to the VP of Healthcare and the Nursing leadership team. This will include but may not be limited to supporting and coordination of nursing home operations, completion of special projects and temporary back-fill duties. The administrative assistant works with the Licensed Nursing Home Administrator and Director of Nursing. 

ESSENTIAL JOB FUNCTIONS

• Provide administrative support and coordination for nursing home operations. 
• Schedule meetings and coordinate the meeting room calendar for the Church Home daily.
• Send meeting notices to nursing home staff as needed.
• Attend QI, Safety and Operations meetings to take minutes and maintain all meeting files.
• Maintain administrative and nursing procedures for the nursing home.
• Maintain nursing services policies and procedures for the nursing home.
• Assist  in preparing and sending written communications to family members and  staff (i.e. prepare labels for monthly family mailings).
• Provide clerical support to the administrator and director of nursing.
• Prepare correspondence, reports, notes, presentation materials as requested, using  Word, Excel, or PowerPoint, as appropriate.
• Maintain and organize files and related office manuals.
• Maintain required Department of Health forms such as  the FSR, Plan of Correction Template and Tracking sheets and other DOH  survey statistics (except Demand Bills) and records of past surveys and inspection reports. 
• Prepare and maintain other reports and statistics on a routine basis including: Various Quality Team reports such as hospitalization report, falls report, infection report and results of other audits to be presented to quality team monthly.
• Prepare Payroll for administrative staff and back up payroll for the nursing department. 

QUALIFICATIONS: 

• Associate degree or High School Diploma with relevant experience.
• Three to five years of experience in healthcare administrative support preferred. 
• Must have secretarial/clerical experience in an office environment. 
• Excellent typing and computer/data entry skills. 
• Proficient with Microsoft Office software to include Word, Outlook and Excel.
• Ability to interact courteously and tactfully with staff, residents, family members, visitors, vendors and the general public.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Performing duties of this job requires prolonged sitting, occasional walking and standing. Must be able to occasionally lift loads of 30 pounds without assistance and the ability to sit, talk, and hear is required. Specific vision abilities required by this job includes close vision, distance vision, peripheral vision, color vision, and the ability to adjust focus.

WORKING CONDITIONS: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The majority of essential job duties are performed indoors, in a normal office environment. Employee may be exposed to drafts and temperature fluctuations. 

SUPERVISORY RELATIONSHIP: The work is performed within established guidelines and requires periodic supervision. The employee exercises some initiative and independent judgment to effectively perform the essential job duties of this position.

RESPONSIBILITY FOR OTHERS: The employee has no direct responsibility for others. 

SAFETY RESPONSIBILITIES: Shall be fully acquainted with all safety policies and procedures of the Church Home. Takes an active role in all fire drills during the shift and/or emergencies for internal and external disasters as monitored by supervisor and incident manager. Must comply with facility in-service requirements.

Maintain confidentiality of all information related to the organization, residents, participants, family and staff, that may be encountered, either formally or informally, during the normal course of business. This includes medical and treatment records, financial and human resources information.

DISCLAIMER: The duties listed above are intended only as illustrations of the various types of work that may be performed and is not an inclusive summary of job duties and responsibilities. The omission of specific statements of duties or responsibilities does not exclude them from the position. This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the Company as the needs of the Company and requirements of the job change.