Position Summary

The Billing/Collection Specialist is responsible for the project invoicing operations of projects under contract and supporting Project Managers, while also being responsible for company-wide A/R collections. This position will report to the Director of Finance.  Additional accounting tasks are varied and will be assigned by the Director of Finance. The Billing/Collection Specialist will operate in a self-reliant manner with no direct reports. A signed confidentiality agreement is required for this position. 

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.

Essential Duties and Responsibilities

Billing/Collection Specialist:

• Project invoicing (monthly)
• Project Set-Up
• Budget set-up support
• Monthly work-in-progress review and reporting
• Perform time sheet QA/QC
• Verify expenses are allocated to the specific job and are billed accurately
• Perform weekly A/R collection follow-up
• Maintain detailed collection records for management
• Coordinate collection efforts with Project Managers
• Comply with federal, state, and company policies, procedures, and regulations
• Work within company policy as outlined in the Shrewsberry & Associates, LLC Employee Handbook 

Education and/or Experience

• Five or more years of Billing/Invoicing experience required
• Associate or B.S. degree preferred 
• Architecture/Engineering/Construction industry experience preferred

Knowledge, Skills, and Abilities:

• Must establish and maintain an excellent rapport and working relationship with all team members and other key individuals to ensure that all objectives are achieved.
• High level of investigative and problem-solving skills required.
• Attention to detail, accuracy and timeliness are a must.
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• Excellent follow-through, prioritizing and multi-tasking skills
• Handle work under pressure and deadlines, along with the ability to prioritize as new requests are received.
• Self-starter with excellent communication and interpersonal skills 
• Ability to work independently as well as part of the accounting team
• Experience working with contracts/proposals relating to professional services preferred
• Complete discretion required to handle confidential and sensitive information

We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.