Job Title: Accounting Administrative Assistant    

FLSA Status: Non-Exempt

Department:  Accounting     

Reports To: Chief Accounting Officer

Position summary: Assists the Accounting department with daily administrative duties.

General Purpose: To provide our customers with total satisfaction. To serve our community through volunteerism and produce a return on assets which will assure the future prosperity of our employees and our company. To be an ambassador of our “Living Brand” by building relationships with our customers. To accurately and timely report accounting data. To safeguard company assets. To cross-train functional areas of accounting.

Role Qualifications: 

• High School Diploma is required
• Associate’s Degree in Accounting or related field preferred

Position Responsibilities: 

• Builds Relationships
• Promotes Living Brand
• Serves as Product Brand Advocate
• Adheres to company’s approved accounting procedures
• Promotes company’s mission statement
• Fosters company’s culture
• Adheres to the company’s vision and mission
• Adheres to company approved office accounting procedures
• Safeguards all assets
• Types all correspondence, reports, letters, and memos as directed
• Maintains and organizes files, work areas, and office equipment
• Provides any and all assistance necessary in accommodating accounting staff according to their needs
• Files and organizes information including but not limited to emails, letters, memos, phone messages, and documents as necessary to maintain an orderly flow of information and organized retention process
• Prepares various reports by utilizing data mining tools and techniques as needed
• Adheres to company policies and approved accounting procedures
• Meets deadlines and handles projects simultaneously
• Prepares check runs for review, tracks waivers of lien when appropriate, and mails checks
• Accurately compiles data into various spreadsheets to aid the department
• Processes store orders of accounting supplies
• Performs all other related duties as assigned 

Essential Skills and Experience:

• Situational Awareness
• Strong customer orientation
• Detail orientation
• Inclination for strategic mindset and problem analysis at all functional levels
• Time management including multitasking, productivity, and a sense of urgency
• Excellent interpersonal and highly effective communication skills
• Strong team player
• Teamwork and the ability to enhance team members’ performance
• Adaptability, flexibility, and receptive to change
• Problem analysis &  problem resolution at functional level
• Effective decision making based on sound judgment and reasoning
• Ability to read, write and understand English
• 10 key proficiencies

Physical demands and work environment:

• Physical Demands: While performing the duties of this job, the associate is required to stand for prolong periods; work longer than eight (8) hour shifts, reach climb, balance, stoop, kneel, crouch; talk or hear; smell. The employee must occasionally lift and/or move up to 50 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision,      peripheral vision, depth perception, and the ability to focus.
• Work Environment: Must have flexibility to work all shifts, all days of the week, when necessary. Ability to tolerate extreme temperatures for a minimum of 30-minute intervals. Exposure to dirt, dust, and cleaning solvents.