Title: Administrative Assistant

FLSA Classification: Exempt

Date Modified: February 2022

Reports to: CFO and CEO

Job Description

Summary/objective

The Administrative Assistant is responsible for providing high-level administrative support to the Executive Director and other senior staff.

Essential functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, birthday lists, anniversary lists, and other documents.
• Plans office parties.
• Arranges travel and accommodations.
• Oversees certifications, registrations, and contracts.
• Schedules and sets up meetings including refreshments and food orders. 
• Receives incoming communication or memos on behalf of senior staff, reviews contents, 
• Performs office tasks including maintaining records, ordering supplies, mail, and coordinating office cleaning.
• Prepares, posts, verifies, and records client payments and transactions related to accounts receivable
• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Other duties as directed. 

Supervisory Responsibilities

No supervisory responsibilities.

Work environment

 Flexible work environment with core business hours.

Physical demands

• Prolonged periods sitting at a desk and working on a computer. 
• Must be able to lift up to 15 pounds at times. 

Travel required

No Travel required. 

Affirmative Action/EEO statement

It is the policy of AMI Strategies to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

Required education and experience

• Excellent verbal and written communication skills. 
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software

Preferred education and experience

•  Prior administrative and accounting experience