About us

Intellum is the leader in corporate education technology and powers the largest, most successful customer, partner, and employee learning programs in the world. Large brands and fast-moving companies like Google, Meta, Amazon, Walmart, Xero, Atlassian, Mailchimp, Airbnb, Stripe, and TikTok rely on Intellum to engage and educate the audiences they touch.

We have always been a “remote first” company and are proud to have team members located all over the world. We value Curiosity, Creativity, Perseverance, and Kindness and strive to demonstrate these core values every day. Our culture is very important to us. We invest in our people in fun and exciting ways, including personal development budgets and an annual all-company retreat that is focused less on work and more on human connections. We are in growth mode, and our “smart growth” approach ensures that we will continue to scale our company effectively.

Summary

The Recruiting Coordinator will provide support for the recruitment life cycle by ensuring smooth operations and coordination of all recruitment-related activities. You will work closely with recruiters, hiring managers, and candidates to ensure a positive experience throughout the hiring process. This role is pivotal in creating a seamless, high-touch recruitment process that aligns with our company values. 

Responsibilities

Scheduling and Coordination:

• Coordinate and schedule interviews, including phone, video, and on-site interviews, ensuring a smooth and positive experience for both candidates and interviewers in a fast paced environment.
• Arrange travel and accommodations for candidates as needed.
• Manage and update interview calendars and track hiring timelines in ATS and Google Calendar.

Candidate Communication:

• Act as a point of contact for candidates throughout the interview process, providing timely updates and answering questions.
• Send and collect necessary documents from candidates, such as applications, interview feedback, and background check information.

Administrative Support:

• Assist recruiters in posting job ads, maintaining candidate tracking, metrics and reporting
• Maintain and update candidate tracking systems and databases (ATS), ensuring accurate data entry and reporting.

Process Improvement:

• Collaborate with the recruitment team to identify opportunities to streamline and improve recruitment processes.
• Assist in employer branding efforts (social, job fairs, recruiting events, etc.) 

Compliance:

• Ensure all candidate information and recruitment activities comply with company policies and relevant laws, including EEOC guidelines.
• Performs other duties as assigned.

Required Skills 

• 3-5  years of experience in a recruiting coordinator, HR assistant, or related administrative role.
• Familiarity with applicant tracking systems (ATS) and HRIS platforms; experience with Greenhouse, Paylocity, and Lattice platforms are a plus. 
• Strong organizational skills with attention to detail and the ability to handle multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• A positive, can-do attitude.
• Ability to work in a fast-paced, dynamic environment and adapt to changing priorities.
• Ability to work consistently across multiple time zones, if applicable

Preferred Qualifications  

• Proficient in Google Suite

Education

• Bachelor's degree in Engineering or related field preferred

 BENEFITS

• Medical - 100% of employee premiums for selected individual plans
• Dental - 100% of employee premiums covered
• Vision - 100% of employee premiums covered
• $3,500 annual educational funds (“Boost Budget”)
• LinkedIn Learning
• 401(k) plus matching (US Based Only)
• Unlimited PTO
• Calm subscription
• Annual Company Retreat

Intellum is an equal-opportunity employer. We're committed to building an inclusive team that celebrates diversity in people, perspectives, and backgrounds regardless of race, color, national origin, gender, sexual orientation, age, religion, disability, citizenship, veteran status, or any other protected status. We encourage you to apply for an open position and if you have questions about whether or not your job experience and skill set meet the requirements for a specific role, reach out to us directly at careers@intellum.com. 

If you are an individual applying from CA, NY, CO, CT, MD, NV, or RI, please reach out to careers@intellum.com to inquire about specific pay ranges.