At Easterseals of Chicagoland and Greater Rockford, we are committed to two – often interconnecting - pillars of work……early learning and disability.?Through these pillars, we transform the lives of early learners and individuals of all abilities through access to expert educational, family, and community support.?As an affiliate of America’s largest nonprofit health care organization, we have proudly served the communities and families of Chicagoland and Greater Rockford since 1936.  

For more information about our organization, please visit us online at www.eastersealschicago.org.  

 Easterseals serving Chicagoland and Greater Rockford, is currently seeking an experienced Human Resources Professional with 2-4 years of relevant experience. The Human Resources (HR) Coordinator plays a crucial role in supporting HR functions and ensuring smooth operations within the HR department. 

The HR Coordinator provides administrative support to the HR department, assists with the day-to-day operations, and helps ensure that HR procedures and policies are followed. They play a key role in employee onboarding, record-keeping, and employee relations, contributing to a positive workplace environment.

This position is located at the Easterseals Administrative Services at 1939 W. 13th Street, Chicago 60608. 

MAJOR FUNCTIONS/ACCOUNTABILITIES: 

1.  Recruitment Support 

• Assist with recruitment processes, including job postings, screening resumes, coordinating interviews, and communicating with candidates. 
• Prepare job offer letters and assist with pre-employment checks. 

2.  Onboarding and Offboarding  

• Coordinate new employee orientation and onboarding processes, ensuring all required paperwork is completed. 
• Schedule exit interviews and manage the offboarding process to ensure compliance with organization policies. 

3.  Employee Records Management  

• Maintain accurate and up-to-date employee records, including personal details, job roles, benefits, and attendance. 
• Ensure compliance with data protection regulations when handling employee records. 
• Provide support in the management of personnel files and records, ensuring confidentiality and contributing to systems and structures in HR.

4.  HR Policy and Compliance 

• Ensure that organizational policies and procedures are effectively communicated to employees via intranet, HRIS, email, etc.  
• Assist in tracking and enforcing compliance with regulatory and company policies, such as attendance, leave policies and safety regulations.

5.  Employee Relations 

• Serve as a point of contact for employee questions regarding HR policies, benefits, and other HR-related matters. 
• Assist with conflict resolution by documenting employee concerns and escalating to HR Business Partners as needed. 

6.  Benefit Administration Support 

• Assist with benefits administration, including enrollment, changes, and answering benefits questions. 

7. Performance Management Support  

• Assist with tracking performance review cycles, coordinating evaluations and ensuring timely completion of performance-related documentation for each program. 
• Support HR initiatives related to employee engagement, recognition, and development programs. 

8.  General Administrative Tasks  

• Organize and maintain HR documents, prepare reports, and handle other administrative tasks as required. 
• Coordinate HR events like training sessions, wellness initiatives, and organization-wide gatherings. 
• Complete employment verifications and Public Service Loan Forgiveness as requested.
• Assist with processing and coding monthly invoices to ensure payment on time. 

Education/Certification: 

• Bachelor’s degree in Human Resources, Business Administration, or a related field. 
• SPHR, PHR or CEBS preferred. 

Experience Required: 

• 2-4 years of related Human Resources or related administrative experience. 
• Experience with a major payroll system (ADP, Paylocity, etc.).  

Skills/Abilities:  

• Strong understanding of confidentiality and sensitivity when handling employee information.  
• Technologically adept, including comfort, familiarity, ability to learn and use a variety of computer applications, and ability to use internet browsers and video conferencing. 
• Intermediate-level knowledge of Microsoft Word, PowerPoint, Teams, Outlook, SharePoint, and Excel.  
• Excellent verbal/written/interpersonal communication skills, including presentation and facilitation skills. 
• Ability to maintain an environment that fosters excellence in customer service. 
• Ability to multi-task and prioritize effectively in a high stress environment. 
• Familiarity with labor laws and compliance regulations. 
• Ability to work within a culturally diverse environment. 
• Problem Solve. 
• Must be willing to have flexibility with work hours. 

ADA: Easterseals will make reasonable accommodations in compliance with the Americans with Disability Act of 1990. Unless exempted by the Americans with Disabilities Act, all persons hired for this position are required to possess the ability to perform the physical tasks necessary to treat clients, i.e., bending, floor-sitting, etc., as well as to have the ability to lift up to 50 pounds frequently