Position: Project Management Coordinator

Classification: Full-Time, Non-Exempt 

Reports to: Director, Project Management 

Date: November 2024

MISSION: Futuro Health launched in 2020 to address the critical shortage of workers in the healthcare sector. Our nonprofit mission is to improve the health and wealth of communities by growing the largest network of allied healthcare workers in the nation. Initially funded by a $130 million investment from Kaiser Permanente through a collective bargaining agreement with SEIU-UHW, Futuro Health has since grown to have a portfolio of funders, grants, and contracts to do our work that is life changing. Every year, thousands of diverse adults become Futuro Health Scholars and pursue training to earn their credentials for a wide array of in-demand allied healthcare roles. 

What sets Futuro Health apart is our comprehensive approach to supporting Futuro Health Scholars throughout their education journey and our deep expertise in the healthcare sector. We address the healthcare workforce shortage by personalizing education journeys for diverse adults to enter allied healthcare careers at low or no-cost. More on Futuro Health can be found at www.FuturoHealth.org. 

OUR VALUES

• We keep Scholars, communities, and equity at the center of our work.
• We design solutions that are agile, inclusive, and scalable.
• We earn and maintain trust through collaboration and accountability.
• We pave the way with leading-edge practices.
• We use data science to inform continuous improvement.
• We look toward the future and embrace new opportunities.

Why Should You Join Futuro Health: Do you seek to change lives for the better? Do you want a role in a nonprofit focused on designing solutions and bringing direct services to make a difference to Scholars, communities, and the nation? Have you shown grit when it comes to taking on challenges and pushing forward to resolution? 

Our team of talents share a commitment to Futuro Health’s nonprofit mission. We celebrate the opportunity to transform lives through our purpose-driven work. We bring our skillsets, a can-do attitude, and a collaborative approach to our everyday work of forging workforce development models that apply best practices. We know it takes collective effort to design adult-friendly, inclusive, agile, and scalable solutions that meet the big challenges of the day -- ranging from worker shortages, social and economic mobility, to equity in care. If these qualities speak to you, apply to become part of the Futuro Health team. 

Position Summary: The Project Management Coordinator will play a pivotal role in advancing Futuro Health's mission by updating documentation and project plans related to the development and expansion of the organization and the allied health workforce. This position will support the organization’s project management office and collaborate closely with various internal teams to ensure the successful documentation of projects aimed at improving education, training, and retraining opportunities for allied health workers.

Essential Job Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Task Management Training: Track staff training needs for ClickUp project/task management software. Hold training sessions with new staff members, host office hours and answer follow-up questions. 
• Workflow setup and training: Work with department managers to set up workflows and task tracking lists in ClickUp that meet their needs by bringing visibility and accountability to our internal processes. 
• Project Management: Update project documentation, meeting notes, and ClickUp project plans to help grow the organization and the allied health workforce. Track and update internal projects as needed. 
• Stakeholder Collaboration: Work closely with the Director of Project Management and cross-functional Project Managers to schedule meetings and facilitate effective communication throughout project lifecycles.
• Data Analysis: Collaborate with data analytics team to gather and analyze relevant data to achieve metrics in grant deliverables and report on the impact of initiatives on workforce growth. Correlate data and create graphs for use in internal and external reporting. 
• Project Updates: Monitor project tasks and timelines, document timeline variances and reasons for change. Follow up with individual team members on project task updates and elevate concerns to Director of Project Management and/or Project Managers. 
• Reporting: Prepare and update the weekly projects status report based on task updates. Ensure alignment between weekly project status report, project briefs and project plans. Assist Director of Project Management and/or Project Managers with closing of projects including retrospective documentation and project closeout reports. 
• Continuous Improvement: Offer suggestions on how internal workflows and project processes could be more efficient and provide more visibility based on feedback from each department and team.

Qualifications: 

• Strong understanding of equity, diversity, and inclusion in education and workforce development.
• Proficiency in project management tools and software. Experience utilizing ClickUp project management software is a plus. 
• Proven experience coordinating large projects, teams, or events. 
• Excellent communication, interpersonal, and leadership skills.
• Data-driven mindset with the ability to interpret and utilize data for decision-making.
• Working knowledge and proficiency with Microsoft Office Suite (Teams, Word, Outlook, Excel, PowerPoint), Power BI, Internet access, and databases.

Education: 1-3 years documented project or event coordination experience.

Supervisory Responsibility: This role does not have supervisory responsibility over other staff. 

Work Environment/Travel: This is a remote role. Travel will also be required to attend meetings and conferences.

Physical Demands: Able to sit, stand, and type for long periods of time. Ability to work irregular hours including after hours and weekends although this will be infrequent. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Position Type: This position is Full-Time, Non-Exempt. The hours may include weekends, nights and holidays.

Futuro Health is proud to be an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. 

Applicants must be authorized to work within the United States. We are unable to sponsor or take over sponsorship of an employment Visa at this time.