Project Coordinator
Albuquerque, NM Project Management Office
Job Type
Full-time
Description

About the job:

This role is responsible for supporting Project Management and Strategy, Planning, and Partnership efforts at Sunward. The individual will be a key player in ensuring enterprise projects and initiatives are tracked and reported on in a timely and clear manner. In addition, this role will provide support to strategy, planning, and partnership efforts via coordination, scheduling, reporting, and analysis activities.  


Essential Job Duties:

Planning and Strategy Responsibilities

  • Building the planning timeline, reporting templates, and organizing and collating submitted reports and plans. 
  • Partnering with enterprise leaders to create, update and provide guidance on project reporting and planning. 
  • Conducting quality reviews on reporting and planning
  • Providing analytical support to strategy and planning team as needed.


Project Management Responsibilities

  • Tracking task completion, follow up as needed, and ensure stakeholders are informed of risks and issues.
  • Coordinating project meetings, including preparing agendas and taking meeting notes.
  • Assisting and advising in the development and implementation of project plans and schedules.
  • Leading less complex short-term projects as needed.  
  • Identifying and mitigating potential risks and inner dependencies to project timelines and objectives.


Project Management Support Responsibilities

  • Maintaining Enterprise project portfolio calendar and keep track of due dates, delivery dates, and status.
  • Facilitating communication between project team members and stakeholders.
  • Acting as back-up for project manager as needed.  
  • Maintaining project documentation, including contracts, reports, meeting minutes, and correspondence.
  • Prepare monthly reports and update stakeholders on status, risks, and issues with key enterprise projects.
  • Building reports in PowerPoint and Excel to inform executive leadership on project status.
  • Analyzing project completion rates, project status, and project completion risks.  
  • Supporting project managers in delivering projects on time and within scope.
  • Being the liaison with vendors and suppliers to ensure timely delivery of project materials.


Software Management

  • Maintaining records in Enterprise project management database to ensure projects are tracked and reported as needed.
  • Generating templates and reports to facilitate project tracking and reporting.
  • Serving as the organization-wide training and familiarization resource for project management software (ClickUp).  
  • Performing other duties as assigned. 


Requirements

Required Skills/Abilities:

  • Excellent interpersonal and negotiation skills, ability to motivate individuals, including senior leaders, throughout the organization.
  • Strong proficiency with Microsoft Office applications, particularly Powerpoint and Excel.  
  • Strong proficiency with information technology, particularly digital means of communication.
  • Strong organizational skills and attention to detail, with the ability to keep track of and manage multiple tasks and deadlines simultaneously in a fast-paced environment. 
  • Proficiency in project management software and tools (ClickUp), including the ability to train others and to generate custom reports and templates.
  • Strong documentation and report writing skills.  
  • Strong self-motivation and drive, ability to self-determine priorities and responsibilities


Knowledge:

  • Basic knowledge of project management methodologies (e.g., Agile, Waterfall)
  • Basic understanding of project management principles and tactics.


Education and Experience:

  • Minimum two years’ experience in finance, reporting, support functions or related roles
  • Minimum bachelor’s degree in business or project management or related field; or more than two years of project management experience. 
  • CAPM certification preferred


Physical Requirements: 

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift 20 pounds at times.  



Salary Description
$25.26-$31.58 (Depending on Experience)