POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living, and social responsibility. Under the direction of the HR Manager, this role plays an integral role in ensuring a quality candidate and employee experience. This position conducts a variety of HR functions which include employee onboarding, background screening, benefit enrollment and certification management as well as day-to-day oversight of the onboarding process for the department. This position is a valuable member of the HR team and aids in ensuring accuracy and compliance of staff information while driving employee and engagement strategies for the association.

ESSENTIAL FUNCTIONS:

• Conducts employee onboarding, which may include scheduling interviews, resume review, correspondence with candidates, electronic onboarding, reference checks and post offer required screenings.
• Endures timely communication with candidates in the talent pipeline to maintain engagement and minimize time to fill.
• Ensures completion of new hire information and accurate data entry in database
• Ensures completion of employee new employee orientation and job specific onboarding.
• Ensures up to date forms in new hire packets, work comp packets & supervisor manuals.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Updates job descriptions and policies as directed by supervisor.
• Manages staff certifications and works directly with department leaders to ensure compliance and credential verification.
• Maintains driver listings with insurer and performs MVR screenings semi-annually.
• Processes random drug screening in accordance with policy and as directed.
• Enters authorized employee changes, department transfers, job codes.
• Ensures up to date workplace posters are in all locations.
• Maintain high standards of confidentiality of all employee records and information.
• Manages staff access for assigned databases.
• Coordinates with employees eligible for benefit participation and provides enrollment support.
• Aids in training supervisors on procedures to ensure compliance.
• Reviews incident reports and follows up with Directors to ensure accuracy, prepares for filing and additional reporting.
• Prepares correspondence as directed by supervisor.
• Processes FMLA requests and submits to supervisor for review.
• Take ownership of specific projects or initiatives as directed by the HR Manager.
• Other duties as assigned.

*On site attendance is required of this position.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

Usual office working conditions. The noise level in the work environment is typical of most office environments with telephones, personal interruptions, and background noises. While performing the duties of this position, the employee is frequently required to sit, communicate, reach, and manipulate objects, tools or controls. Minimum physical exertion. Duties involve moving materials weighing up to 10 pounds on a regular basis and up to 20 pounds on an occasional basis. Manual dexterity and coordination are required over 75% of the work period while operating equipment such as computer keyboard, mouse, 10-key calculator, phone, and similar machines. 

QUALIFICATIONS:

• Possess a full understanding of employee onboarding, background screenings, and other important processes of the employee life cycle.
• Experience with benefit administration including FMLA regulations.
• Project management skills and the ability to multi-task.
• Experience in human resources and staff and/or equivalent combination of education and experience.     
• Strong customer service skills, including telephone, face-to-face and email communication.
• Progress towards knowledge and understanding of regulations, industry trends, current practices, new developments, and applicable laws regarding human resources.
• Proficiency in business and human resources related computer applications, which may include talent management systems, time and attendance systems, etc. 
• Excellent organizational skills and attention to detail.
• Ability to act with integrity, professionalism, and confidentiality.
• CPR and First Aid Certifications preferred.
• Annual Completion of YMCA Blood Borne Pathogens Training
• Annual Completion of YMCA Child Sexual Abuse Prevention class
• Successfully meet the Association’s background screening requirements.
• Additional training classes as recommended by Supervisor.