Payroll & HR Assistant
Job Type
Full-time
Description

Position Summary:

Process all payroll and related functions and assist with monitoring of human resources programs and policies. Ensures compliance with federal and state laws and regulations.


  

Principal Duties and Responsibilities:


Payroll

  • Process BI-weekly payroll
  • Manage employee records in Paylocity and Sage systems
  • Post payroll into Sage 
  • Pay employee benefits and maintain employee benefit accounts
  • Track, verify, and maintain all employee benefits earnings and deductions; including 401K, health care, health savings, phone allowances, auto allowances, AFLAC, donations, and Miscellaneous 
  • Post employee benefit payments and tax and payroll processing payments in Sage
  • Work with staff to submit timesheets bi-weekly
  • Manage timesheet manager approvals
  • Review and verify all timesheets for accuracy, approvals, PTO, and coding of hours/departments according to applicable budgets
  • Review new hire paperwork and set up in payroll and accounting system
  • Train new staff on submitting or approving timesheets if applicable
  • Respond and process all garnishments, child support, chapter 13, and related paperwork requests or deductions
  • Maintain all salary and hourly rates in all applicable systems
  • Create and process bonus payrolls as requested by management 
  • Maintain and electronically file all employee payroll records and documents
  • Respond to all payroll related calls 


Human Resources

  • Recruitment: Internal/external posting, interviews/assessments, reference and background checks, employment letter presentation, and orientation.
  • Employee Benefits: Assists with orientation/enrollment meetings, respond to inquiries from employees on plan benefits; disseminate plan communication/updates.
  • Staff Development/Work Plans: Organize professional development for staff.
  • Organizational policies and procedures: Maintain and update employee handbook, policies, and procedures.
  • Personnel and Medical File maintenance: Maintain all appropriate documentation in personnel and medical files for current and former employees; respond to external requests for employee employment information.
  • Separations: Handle Separation checklist and paperwork; Assists in the exit process.
  • Participates in administrative staff meetings and attends other meetings and seminars. 
  • Assists in maintaining company organization charts. 
  • Disseminates to communication regarding Staff publications, postings and staff meetings


Support to Other departments as Impacted 

  • Assist the Finance Director and CFO in any financial matter
  • Assistant to the Executive Director of Human Resources
  • Assist with Audit Preparation 
Requirements

Minimum Qualifications and Skills: 

  • An Associate’s degree in Business, Accounting, or Human Resources 
  • A minimum of 2 years work experience required
  • Able to manage multiple priorities, detail-oriented, with a strong work ethic
  • Must be flexible, dependable, and stable. Must be able to handle a high stress environment and still interact appropriately;
  • Knowledge of PDF Editor, Microsoft Office, including Word, Excel, and PowerPoint
  • Ability to communicate clearly orally and in writing.
  • Ability to collect information, establish facts, draw conclusions and formulate recommendations.
  • Good time management skills with the ability to handle multiple tasks and prioritize them appropriately in a dynamic environment.