Job Type
Full-time
Description
Position Summary:
Process all payroll and related functions and assist with monitoring of human resources programs and policies. Ensures compliance with federal and state laws and regulations.
Principal Duties and Responsibilities:
Payroll
- Process BI-weekly payroll
- Manage employee records in Paylocity and Sage systems
- Post payroll into Sage
- Pay employee benefits and maintain employee benefit accounts
- Track, verify, and maintain all employee benefits earnings and deductions; including 401K, health care, health savings, phone allowances, auto allowances, AFLAC, donations, and Miscellaneous
- Post employee benefit payments and tax and payroll processing payments in Sage
- Work with staff to submit timesheets bi-weekly
- Manage timesheet manager approvals
- Review and verify all timesheets for accuracy, approvals, PTO, and coding of hours/departments according to applicable budgets
- Review new hire paperwork and set up in payroll and accounting system
- Train new staff on submitting or approving timesheets if applicable
- Respond and process all garnishments, child support, chapter 13, and related paperwork requests or deductions
- Maintain all salary and hourly rates in all applicable systems
- Create and process bonus payrolls as requested by management
- Maintain and electronically file all employee payroll records and documents
- Respond to all payroll related calls
Human Resources
- Recruitment: Internal/external posting, interviews/assessments, reference and background checks, employment letter presentation, and orientation.
- Employee Benefits: Assists with orientation/enrollment meetings, respond to inquiries from employees on plan benefits; disseminate plan communication/updates.
- Staff Development/Work Plans: Organize professional development for staff.
- Organizational policies and procedures: Maintain and update employee handbook, policies, and procedures.
- Personnel and Medical File maintenance: Maintain all appropriate documentation in personnel and medical files for current and former employees; respond to external requests for employee employment information.
- Separations: Handle Separation checklist and paperwork; Assists in the exit process.
- Participates in administrative staff meetings and attends other meetings and seminars.
- Assists in maintaining company organization charts.
- Disseminates to communication regarding Staff publications, postings and staff meetings
Support to Other departments as Impacted
- Assist the Finance Director and CFO in any financial matter
- Assistant to the Executive Director of Human Resources
- Assist with Audit Preparation
Requirements
Minimum Qualifications and Skills:
- An Associate’s degree in Business, Accounting, or Human Resources
- A minimum of 2 years work experience required
- Able to manage multiple priorities, detail-oriented, with a strong work ethic
- Must be flexible, dependable, and stable. Must be able to handle a high stress environment and still interact appropriately;
- Knowledge of PDF Editor, Microsoft Office, including Word, Excel, and PowerPoint
- Ability to communicate clearly orally and in writing.
- Ability to collect information, establish facts, draw conclusions and formulate recommendations.
- Good time management skills with the ability to handle multiple tasks and prioritize them appropriately in a dynamic environment.