The Event Coordinator for Medical Affairs plays a pivotal role in planning and executing internal events within the Kerecis Medical Affairs team. This position involves orchestrating company meetings, conferences, and employee engagement activities. 

The Event Coordinator is a part of the Medical Affairs team in the Arlington, Virginia, office and reports directly to the Vice President of Medical Affairs.

Essential Functions

• Event Planning and Execution: Collaborate with stakeholders to plan and execute internal events, including company-wide meetings, conferences, team-building activities, and employee recognition events. Support external educational events and trade shows
• Theme and Content Development: Work with the marketing team to develop event themes, agendas, and engaging content aligned with the company's brand and messaging
• Logistics Management: Oversee all logistical aspects of internal events, such as venue selection, vendor management, budget tracking, travel arrangements, and on-site coordination
• Event Marketing: Assist in creating promotional materials, invitations, and digital communications to effectively market internal events to employees and drive attendance
• Audiovisual Coordination: Collaborate with IT and external vendors to ensure seamless audiovisual setup and technical support during internal events, including presentations, videos, and live streams
• Employee Engagement: Devise strategies to enhance employee engagement and participation in internal events, fostering a positive and inclusive company culture.
• Feedback and Evaluation: Gather attendee feedback and conduct post-event evaluations to measure event success, identify areas for improvement, and make recommendations for future events
• Budget Management: Assist in creating and managing event budgets, tracking expenses, and ensuring cost-effective event execution
• Collaboration and Coordination: Work closely with cross-functional teams, including human resources, executive leadership, and various departments, to ensure seamless event coordination aligned with company objectives

Education & Experience

• Bachelor's degree from an accredited college or university in marketing, communications, event management, or related field required
• 2-5 years’ experience in event planning, marketing, or internal communications preferred

Competencies & Attributes

• Organizational Skills: Strong organizational and project management skills, capable of handling multiple tasks simultaneously, meeting deadlines, and managing unexpected challenges during events
• Creativity: Innovative mindset to develop engaging event themes, activities, and content supporting marketing objectives
• Interpersonal Skills: Excellent communication and collaboration skills to work effectively with cross-functional teams and build relationships at all organizational levels
• Attention to Detail: Commitment to delivering high-quality event experiences, ensuring flawless execution of all logistical aspects
• Problem-Solving Abilities: Proactive problem-solving skills to identify and address issues in a fast-paced environment
• Tech-Savviness: Proficiency in Microsoft Office Suite and experience with event management software desirable
• Availability: Willingness to work flexible hours, including evenings and weekends, as necessary for event planning and execution

Anticipated travel: up to 15%

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Kerecis is an equal opportunity employer.