Position: AI Automation Specialist - Commercial Real Estate

Company: Cubework

Overview
We are a forward-thinking commercial real estate company committed to leveraging AI and automation to streamline operations, enhance decision-making, and maximize efficiency across our property management, contract management, and analytical processes. We are seeking a skilled AI Automation Specialist with expertise in workflow automation, data integration, and AI applications tailored for commercial real estate.

As an AI Automation Specialist, you will be instrumental in automating workflows that streamline property management, contract redlining, record-keeping, and analysis, helping our team meet critical deadlines and optimize productivity. This role will also involve designing solutions to manage and process vast amounts of data, ensuring seamless integration across platforms and delivering actionable insights that support our commercial real estate operations.

Responsibilities

• Automate Property Management      Tasks: Develop and maintain automated workflows for routine property      management tasks, such as tenant communications, maintenance requests,      lease renewals, and compliance tracking.
• Contract Management and Redlining: Utilize automation to support      contract lifecycle management, including redlining contracts, tracking      changes, and maintaining version control to streamline the review and      approval process.
• Record-Keeping and Documentation: Implement automated solutions      for record-keeping, ensuring that property records, lease documents,      financials, and other critical files are consistently updated, organized,      and easily accessible.
• Data Analysis and Reporting: Automate data collection and      analysis processes to provide insights on property performance, market      trends, occupancy rates, and financial metrics, enabling data-driven      decision-making.
• Deadline Tracking and Alerts: Create automated reminders and      notifications for key deadlines, such as lease expirations, rent      collection, and project milestones, ensuring timely completion of tasks      across the organization.
• Process Optimization for      Efficiency: Identify and optimize workflows for enhanced efficiency and      effectiveness, reducing manual work and error rates in property      management, reporting, and contract management.
• Integration with Commercial Real      Estate Tools: Integrate AI-powered platforms with industry-specific tools, such      as CRMs, Deal Managers, property management software, and data analytics      platforms, to enhance functionality and streamline operations.
• Cross-Functional Collaboration: Work closely with C-levels,      real estate team, property managers, and legal teams to understand      operational needs and implement automation solutions that address pain      points and support business goals.
• Monitor, Troubleshoot, and      Improve: Regularly monitor automated processes to ensure accuracy and      performance, troubleshooting issues as they arise and optimizing workflows      based on feedback.
• Training and Documentation: Provide training and support to      team members on new automation processes, documenting workflows and best      practices to facilitate smooth adoption and usage.

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 Qualifications

• Education: Bachelor’s degree in Computer Science, Information Technology, Data Science, or a related field.
• Automation Experience: Proven experience with      automation platforms like Make.com or Zapier, and familiarity with      integrations tailored for commercial real estate.
• Scripting and Development: Proficiency in a scripting language (e.g., Python, JavaScript) and experience in developing      automation solutions.
• Industry Knowledge: Knowledge of commercial real estate, including property management processes, contract management, and      data analysis, is a strong plus.
• API and System Integration: Expertise in working with APIs to integrate various platforms, particularly CRMs, property management systems, and financial software.
• AI and Machine Learning: Understanding of AI and machine learning techniques as applied to automation, predictive analytics, and decision support in real estate.
• Analytical and Problem-Solving Skills: Strong analytical abilities to develop tailored automation solutions and solve complex workflow challenges.
• Communication and Collaboration: Excellent communication and teamwork skills to work effectively with stakeholders from multiple departments.
• Attention to Detail: High attention to detail in managing records, analyzing data, and redlining contracts.

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