Circuit Clinical® is on a mission to transform how people find, choose, and participate in clinical research. We are challenging the historical clinical trial methodologies through our work focused on improving access and inclusion in community-based healthcare and through our services that unburden the patients and principal investigators participating in research. 

We seek a Research Coordinator to join our Team!

As an emerging startup in Buffalo, where New York state fosters rapid and robust growth within the startup community, Circuit Clinical was ranked 20th nationally for Best Workplaces for Innovators by Fast Company® and was named an Inc. Magazine® Best Workplaces 2021. Circuit’s accolades continued beyond the early years as a research industry watchlist company, including winning SCOPE’s Participant Engagement Award in 2022 while continuing to receive national recognition as Fast Company’s World Changing Ideas™ Award 2022. Over the past year, Circuit has remained committed to breaking the norms that have challenged research participation and continues to extend reach within the research industry, having expanded client relationships with multiple pharmaceutical companies and contract research organizations. And we are not done yet. Our growth knows no bounds as we extended our community-based research into the Midwest during 2023 while growing our remote research capabilities across all 50 US states.

Our award-winning culture is grounded in our values, the heart of the Circuit ethos. We focus on building an incredible, hard-charging Team and providing them the opportunity to do the best work of their careers. In short, we’re motivated to take on the most challenging problems in developing new medicines – this is work that matters to us and those we serve, the patients. 

We must recruit the industry’s most dynamic, mission-driven, empathetic, and passionate leaders to accomplish our mission. That’s where you come in!

What We Offer

Suppose you’ve been looking for a chance to work with a unique, highly motivated Team and to have a direct impact in building a transformative clinical trials company every day. In that case, that is precisely what we’re offering. We provide competitive benefits and an environment focused on helping you grow personally and professionally.

What You Will Bring to Our Team

As our Research Coordinator you will be responsible for coordinating, facilitating, and monitoring the implementation of research study protocols being conducted in accordance with departmental policy, institutional policy, sponsor requirements, and FDA regulations. You will also provide, manage, and coordinate care for patients participating in clinical trials in compliance with written study protocols. You will report to the Regional Site Director and work in collaboration with the Clinical Operations, Regulatory, and Business Development teams.

Specific responsibilities include:

• Having thorough knowledge of study protocol, including inclusion and exclusion criteria and confirmation of subject eligibility
• Knowledge of study endpoints, reportable events (Adverse Event, Serious Adverse Event, Adverse Events of Special Interest)
• Knowledge of disease process and standard of care
• Completion of study screen tool and study summary
• Defining methods of subject identification and recruitment
• Thorough knowledge of protocol to conduct Informed Consent Form process
• Completion of screening procedures, randomization, and subject visits
• Investigational Product dispensing and accountability
• Scheduling of study visits in compliance with protocol(s)
• Preparation and maintenance of source documents and IRB submitted documents for recruitment
• Assisting in recruitment efforts, contacting and identifying potentially eligible participants to screen
• Confirming Primary Investigator review of study visits
• Reviewing Adverse Events and Serious Adverse Event with Primary Investigator within 24 hour of event report to Institutional Review Board (IRB) and sponsor
• Subject retention activities and follow up procedures
• Obtaining consents for amendments where applicable
• Participating in protocol amendment training and updates essential documents accordingly
• Sponsoring monitoring activities, preparation, data clarification
• Weekly review of study status
• Obtaining appropriate certification of required trainings
• Contributing to patient recruitment efforts as business demands require.
• Additional duties as assigned.

Your qualifications include:

• Bachelor’s degree required.
• Minimum 1-3 years experience as a Research Coordinator; or one year of RN level nursing, direct patient care in hospital setting or clinical research nurse
• Oncology experience preferred
• Licensed as a registered nurse (RN) or licensed practical nurse (LPN), preferred.
• Certification of Clinical Research Coordinator, preferred. If no certification, willing to obtain certification within two years.
• Computer literacy including Microsoft office (Word, Excel), Google suite, and CTMS software a plus.

What Makes You a Good Candidate

You are proactive. When problems arise, you think through them logically and with clarity, surface them rapidly and collaborate to resolve them swiftly.

You are results oriented and see projects through to the finish line without losing momentum – you are comfortable connecting with others at all levels of the organization to help drive a culture of accountability and performance. 

You are an excellent communicator, both verbally and written. You will need to clearly articulate the business, vendor and customer needs and provide status updates to leadership.

You like to ask questions. You understand the need to obtain drilled down details to have smooth operating success. You can live in those details without losing sight of the bigger picture and the result. 

You are collaborative and work well in a team environment.

You practice accountability - taking ownership for your work and results.

You are readily transparent and share pertinent information in a timely manner. 

Your organizational skills are top notch and have a good sense of project management and follow-through.  

You prioritize well but can continually shift priorities based on business needs. 

Who You Are

We prize 4 traits above all others:

Hungry: we like people who are ambitious for themselves AND for our Mission and for each other – will all win together and that takes real drive

Happy: we seek pragmatic optimists – pessimism and ironic dispositions, especially in leadership can kill startups – we seek those who know the world can be improved by those who work hard and work smart to change it

Humble: not the false “I’m not really anything” kind of modesty – we like swagger! But we prize people who are confident and know they are great, and so is everyone around them, and we act accordingly

Smart: there are a LOT of smart people here, but smart is last for a reason. We want the kind of smart people who can collaborate and respect the intelligence of others.