Both these roles are part time so they are being combined to create 1 full time position.  This position requires a lot of attention to detail and confidentiality.

This position handles the on-site human resources and payroll functions for each facility. In collaboration with the Chief Executive Officer or Business Office Manager, this position communicates, facilitates, implements and monitors new and/or enhanced human resources policies and procedures. The Human Resources &Payroll Coordinator maintains all employee relations from new hires to performance/discipline to termination. The Coordinator also coordinates all of the HR programs and employee benefits for facility employees. The Coordinator is also responsible for maintaining accurate and complete personnel files.

Responsible for establishing and maintaining resident medical records in accordance with Cascadia policies and state and federal regulations.

Note: All employees of Cascadia Healthcare are required to submit and be cleared to work in the facility per each 

state’s specific background check requirements prior to contact with patients/residents.

Essential Functions

• Consults with facility leadership on a proactive basis to ensure positive employee relations practices and work environment in the facility.
• Collaborates with the Home Office Human Resources Department; implements programs and initiatives communicated by the Home Office Department.
• Prepares and maintains all employee personnel files (past and present). Ensures that employee files are maintained appropriately to comply with all applicable employment and healthcare-related laws and regulations.
• Conducts background checks on all potential hires. 
• Enters any employee, payroll, or benefit changes into the company system(s).
• Assists management with the development and execution of action plans to address Human Resources related areas identified for improvement.
• Processes payroll per published payroll processes; submits employee time cards and change forms to Home Office in a timely manner.
• Ensures that annual performance reviews are conducted by supervisors.
• Maintains records and reports any on-site injuries to worker’s compensation carriers.
• Assists employees and the Home Office with open enrollment and new hire onboarding processes.
• Maintains confidentiality of all employment-related matters.
• Punctuality and regular attendance for assigned shifts.
• Creates and maintains resident medical records for the facility. Ensures completeness and accuracy of medical records.
• Assists to ensure medical records are complete, with coordination of electronic function & scanning of hard copy records.
• Completes tasks as directed by the Medical Records Manager.
• Assists with audits of medical records as directed.
• Completes data entry into the electronic medical record as directed.
• Compiles statistical data such as admissions, discharges, deaths,. 
• Operates a computer to enter and retrieve data, type correspondence and produce reports.
• Files documents, in accordance with established procedures.
• Maintains, retains and archives files in accordance with company policy and state and federal regulations.

Other Functions

• Performs other tasks as assigned.
• Conducts job responsibilities in accordance with the standards set out in the Company’s Code of Business Conduct, its policies and procedures, applicable federal and state laws, and applicable professional standards.

Knowledge/Skills/Abilities

• Knowledge of HIPAA rules and regulations not only related to patients/residents but for also employees.
• Ability to act as a neutral and non-bias representative.
• Strong organizational skills and ability to keep files, investigations, and employee relations confidential.
• Strong customer-service focus and commitment.
• Knowledge of all human resources functions (e.g. benefits, employee relations, employee communication, payroll, etc.) and employment laws preferred.
• Excellent oral and written communication skills. Must be able to communicate effectively with a diverse group of people including employees, physicians, board members, visitors, patients and families, outside contracts and senior management.
• Knowledge of medical terminology.
• Ability to be accurate, concise and detail-oriented.
• Skilled in directing and motivating the workforce.
• Computer proficiency required.

Education

• High school diploma or equivalent required.
• Bachelor’s degree in Human Resources or Business Administration preferred. 

Licenses/Certification

• PHR/SPHR certification preferred.

Experience

• One year human resources and/or payroll experience required; Six months experience in a health care environment preferred.