POSITION DESCRIPTION

Position Title: North County Center Coordinator

Department/Unit: Engagement, Community Education

Classification: Coordinator II

Status (exempt or non-exempt): Non-exempt

Salary/Grade: $20.13 Per Hour

Reports To: Vice President of Engagement (VPE)

Percentage: 100%

Annual/Academic year: Annual

*This position is located in Lincoln City, OR at Oregon Coast Community College’s North County Center.

*Assignment will include presence at all OCCC locations and may include evening and weekend work. Travel between College sites and other locations will be required. Occasional travel and overnight stays outside of Lincoln County may be required for training and other purposes.

Benefits and Insurances

• Employer premium support for Medical, Dental and Vision Insurance
• Optional employee paid insurance - life, AD&D, Short Term Disability
• Paid time off – vacation, personal hours, sick 
• Paid holidays 
• Oregon PERS retirement (6% annual salary into an Individual Account by OCCC and      PERS vested after 5 years)
• Tuition waivers

Complete application materials include:

•  a resume
• a cover letter

This Position closes on January 2, 2025.

POSITION SUMMARY

Under the direction of the VPE, this position provides support in various ways to the different users of the North County Center in Lincoln City, including primary reception to students (credit and non-credit), faculty (in its role in support of Academic Affairs), North Center tenants, room-use customers, Small Business Development Center (SBDC) and the general public.

Schedule may require occasional early morning or evening work. Travel between College locations along with other locations may be required as needed. Occasional travel and overnight stays may be required for training and other purposes.  

DUTIES AND RESPONISBILITIES

North County Center Reception, Academic & Student Affairs and Facilities

General Support

• Provides front-line reception and welcoming services, fielding questions, providing answers, ensuring contact with appropriate personnel and referrals for College services
• Orders office supplies and equipment and maintains supply inventory
• Process materials that travel to and from North County Center and Central Campus
• Provide administrative support to VP of Engagement

Academic Affairs

• Provides general operational and technical support for media and equipment to faculty and instructors, including guidance on how to use various types of equipment
• Proctoring Examinations for OCCC students, other schools, and the general public as a designated testing center

Student Affairs

• Participate in and coordinates campus wide student success phone campaigns
• Serves as a general resource in the use of College’s online data system, CNS – Student Information System, by providing direction and technical assistance at a basic level when navigational problems or general trouble shooting needs arise.
• Support student technology distribution and return
• Assigning study rooms, etc.

Facilities Support

• Opens, closes, and secures building, 
• Coordinating and ensuring room set-up for instruction and events.
• Performs minor, routine facility maintenance (i.e. restroom supply maintenance, commons area orderly).
• Submits maintenance requests for repairs to facilities staff.

Non - Credit Community Education (CE)

Works with VPE to prepare Community Ed course offerings.

• Work collaboratively with Academic Affairs on room assignments and supports for all noncredit programming
• Enters course details into course management data system for community education offerings. 

Community Education Instructors

• Communicates with CE instructors to arrange dates/times/format for proposed courses
• Collects requisite paperwork from incoming CE instructors and collaborates with HR on new and returning instructors
• Facilitates payment of CE instructors by requesting and verifying invoices and submitting instructor invoices to Accounts Payable.

CE Students/participants

• Inputs student registration details into the student information data management system recording payment and necessary refunds in various systems.
• Distributes, collects, and reviews evaluation forms for CE student/participants

Small Business Development Center

Assists with all aspects of office operations and communications

• Responds to inquiries made regarding SBDC services and resources to prospective, past, and current SBDC clients.
• Assists with the preparation and distribution of press releases and other printed and digital marketing assets and works with outside organizations to promote events.

Works with Assistant Direct of SBDC and Advisors

• Provides clerical support and arrange class location/dates, especially, but not limited to, those held at the North County Center in Lincoln City. 
• Works with SBDC Director, Assistant Director and staff, and VPE to ensure accurate publication details of SBDC workshop lineup, in the quarterly “Catch the Wave” publication

The list of essential functions is intended to be representative of the tasks performed by this position. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

SUPERVISES THE FOLLOWING STAFF

No supervision but may direct the work of student workers.

EDUCATION & EXPERIENCE

Minimum Qualifications:

• High school diploma or GED.
• Minimum two years’ experience in office administrative support services.

Preferred Qualifications:

• Associate degree in any field.
• Previous experience working in a college or university in a front-office role, assisting faculty, staff, and students.
• Experience in developing and presenting written and graphic communications in a variety of formats: correspondence, flyers, newsletters, or websites.

Knowledge, Skills, Abilities, and Personal Qualifications:

• Ability to multi-task and prioritize effectively while maintaining accuracy and attention to detail.
• Knowledge of contemporary office practices, procedures, and techniques.
• Ability to rapidly learn and apply new information and concepts within the functional areas.
• Excellent organizational skills and attention to detail.
• Perform keyboarding functions with speed and accuracy.
• Utilize computer technology to access data, maintain records, generate reports, and communicate with others.
• Initiative, flexibility, and the ability to work effectively both with and without supervision, in the areas of creative problem-solving, conflict resolution and appropriate decision-making.
• Ability to work effectively independently and as a team member.

WORKING ENVIRONMENT & PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is frequently required to sit, see, and talk or hear.

The employee is often required to have mobility to move between offices, classrooms, and floors; use hands to finger, handle or operate computers, objects, tools or controls; and reach with hands and arms.

Light physical exertion with occasional, bending, stooping, pulling, and moderate lifting, employee must occasionally lift and/or move up to 25 pounds and have the ability to carry equipment and tools of moderate weight, using arms and hands.

Specific vision and hearing abilities required by this job include close vision and the ability to adjust focus, and complete and maintain various types of records. Ability to hear the conversational voice and effectively communicate responses.

Schedule may require occasional early morning or evening work. Travel between College and other locations may be required as needed. Occasional travel and overnight stays may be required for training and other purposes. 

Work occurs in an office environment with potential for interruptions and background noise.

**The use of tobacco and smoke-emitting materials and devices including electronic cigarettes is prohibited on all of the college’s campuses, including OCCC’s building exteriors and parking lots

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We strive to recruit, develop, and retain the most talented people from a diverse candidate pool, and we encourage applications from persons with varied backgrounds and perspectives. 

In support of Oregon Veterans Preference in Public Employment, we encourage veterans and veterans with disabilities to explore employment opportunities at Oregon Coast Community College.

All positions at Oregon Coast Community College are required to be available for work onsite as requested by the college. 

Employees must maintain Oregon residency as a condition of employment.

Federal law prohibits the College from employing an individual who has not provided documentation for verification by the third day of employment.

Contact Human Resources if you need assistance and/or an accommodation to aid your participation in our hiring process, contact Human Resources at 541-867-8515.

• Notice      of Affirmative Action Policy- It is the policy of Oregon Coast      Community College not to discriminate on the basis of race, color, sex,      sexual orientation, gender identity,  marital status, religion,      national origin, age, disability, veteran status, or family relationship      (ORS 659.340), in admission and access to, or treatment in, employment,      educational programs, or activity as required by Title IX of the      Educational Amendments of 1972, Section 504 of the Rehabilitation Act of      1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination      Act, Americans with Disabilities Act, the Civil Rights Act of 1991, and      their implementing regulations.