Job   Title/Department 

Advancement Officer

Employee Classification 

Salary exempt / Full-time 

Employee Reports   To 

Director of Advancement

Salary Expectations

$60,000-$65,000

Summary: 

Julie Billiart Schools serve children in grades K-8 with unique learning differences. Currently, we

have campuses in Akron, Lyndhurst, Westlake, and Brecksville that offer unique learning

environments for students with autism, ADD/ADHD, dyslexia, specific learning deficiencies, and

social learning challenges.

Why JB?

 Julie Billiart Schools offers a comprehensive, mission-aligned benefits package starting on your first day if you work 30+ hours per week. Choose from four medical plans through UMR, with employer HSA contributions up to $1,000, plus free access to our Wellness Program and 24/7 virtual primary, urgent, and behavioral health care. We provide employer-paid life insurance and long-term disability, optional supplemental coverage, and dental (Lincoln) and vision (VSP) plans with dependent coverage up to age 26. Team members also enjoy two work-from-home days each week, a robust Employee Assistance Program with free counseling, access to LegalEase legal support, and optional pet insurance. At JB, we support your well-being so you can focus on the work that matters. 

Job Purpose 

We’re looking for a people-centered fundraiser who is ready to jump in and help grow our Advancement efforts. This is not just a desk job, it’s a relationship-building, mission-selling, goal-crushing position for someone who loves connecting with people and telling a powerful story.

Duties and Responsibilities 

The following is a list of primary duties and responsibilities. Other duties to be assigned as needed. Reasonable accommodation can be made to employees with qualified disabilities who can perform the essential functions of the job, so long as there is no undue hardship created upon the organization or other employees within the organization.

Annual Fund Program

• Develop and execute strategic solicitation communications to new and established Annual Fund donor and alumni constituencies to support the Advancement Department’s target goals
• Manage annual direct mail campaigns to build and retain donor and alumni giving base
• Manage an assigned portfolio of donors and alumni for cultivation, solicitation and stewardship

Scholarship Granting Organization (SGO) Program

•  Develop and execute annual direct mail and email educational campaigns to encourage donor gifting through the Ohio State SGO tax credit program.
• Meet virtually and/or in person with potential SGO donors to educate and facilitate giving through the Ohio State SGO tax credit program.
• Track and record SGO giving in donor CRM database and manage follow up donor communications. Provide monthly/quarterly reporting to the Director of Advancement.
  
   

General

•  Play a key role in donor and alumni events, helping to create meaningful, mission-centered experiences that connect our community to JB’s work
• Contribute to special Advancement initiatives that drive fundraising success and strengthen JB’s visibility
• Handle all donor, student, and institutional data with the highest level of confidentiality, ensuring compliance with JB policies and applicable privacy regulations.
• Accurately record and update donor information in Raiser’s Edge (or a comparable CRM), ensuring timely and reliable data for reporting and engagement purposes.
• Embrace a team-player mindset by supporting additional projects and responsibilities as needed to advance the mission of Julie Billiart Schools Education, Experience and Qualifications
• Additional duties as assigned by supervisor

Education / Experience

Required:

• Bachelor’s degree or equivalent combination of education and experience
• Minimum one year of non-volunteer nonprofit advancement experience, preferably in a private education setting
• A passion for advancing mission-driven work, with a strong belief in the transformative power of education

Skills & Abilities

• Ability to communicate effectively about the Julie Billiart Schools’ mission, vision, and values
• Strong organizational skills and high-level of attention to detail
• Professional verbal, written, and interpersonal communication skills
• Proficient in Google and Microsoft Office platforms and Raiser's Edge (or equivalent) nonprofit CRM fundraising software
• Ability to work independently and collaboratively across the Julie Billiart School network
• Reliable transportation to attend occasional off-site and/or evening/weekend appointments, meetings and events
• Belief and commitment to the JB way and mission and to embracing the Sisters of Notre Dame’s philosophies and teachings

Physical Requirements 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit for long periods of time.
• Speak, stand, talk, walk, sit, see, and hear (corrected or uncorrected). 
• The employee is occasionally required to climb, stoop, kneel, crouch, or crawl. 
• The employee must occasionally lift and/or move up to 20 pounds.   

Supervision Received 

Reports to and is evaluated by the Director of Advancement. The Advancement Associate must be able to work autonomously under the general direction of the Director of Advancement.

Direct Reports 

None.

Conclusion 

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed within this job.  However, this job description is not intended to be an exhaustive list of responsibilities, duties, qualifications or physical demands associated with the position.

Julie Billiart School is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws. Julie Billiart School complies with applicable state and local laws governing nondiscrimination in employment.