We are looking for a qualified candidate to be a critical part of facilitating ministry domestically, online, and globally for the Chief Academic Officer and VP of Global Ministries.

The candidate will work closely with faculty and administrative departments at the seminary, as well as ministry partners around the world. Our ideal candidate is a friendly, eager-to-assist individual who can bring clarity and calm to the flurry of activity we experience in a busy academic environment. This person should be willing to grow in the areas of leadership, communication and problem solving in varied situations, and administrative organizational and decision-making skills. 

The hiring process for this position is being led by the current Executive Assistant to the CAO, who can speak to what it is like to work with seminary leadership and the Westminster community. We are excited to see who the Lord brings to fill this role central to the daily life and operations at the seminary.

Responsibilities:

1. Administrative Responsibilities

• Calendar and Email support
• Meeting Agenda preparation
• Take meeting notes / capture action items / record official meeting minutes
• Coordinate meal hospitality for Faculty, Students, and Staff
• Prepare and submit expense reports
• Coordinate with President’s Office on various Westminster initiatives
• Other administrative tasks as requested

2. Event Planning

• Support Academic Lectures and other on-campus events
• Plan and execute other Faculty events

3. Advancement / Stewardship Responsibilities

• Record correspondence (written & digital) with major donors
• Utilize Salesforce to log and maintain stewardship relationships
• Process travel reimbursements
• Send floral arrangements (congratulatory, get well soon, sympathy, etc.)
• Occasional project / event support, as approved by CAO
• Prepare materials for donor meetings
• Communicating with and scheduling meetings with external constituents 

4. Global Ministries Responsibilities

• Support communication between Global and Stewardship team / constituents.
• Support Global VP travel
• Support Global projects and events, as approved by CAO
• Prepare and submit expense reports for Global VP

Skills

• The ideal candidate will have a warm heart towards hospitality and desire to engage with people in various areas and avenues of life
• The ideal candidate will have a strong orientation to detail and an ability to manage multiple tasks simultaneously.
• Creativity and Flexibility
• Excellent oral and written communication skills
• Proficiency in Microsoft Excel, Google Docs and general technological aptitude
• Familiarity with CRM software such as Salesforce (or willingness to learn).
• Organizational skills, including ability to prioritize multiple responsibilities
• Advanced customer service skills required
• Wisdom, discernment, confidence, and discretion in confidential and relational matters

Qualifications

• Bachelor’s degree
• Knowledge of Westminster’s distinctives and history

Note - Given the requirement to maintain strict confidentiality and avoid conflict of interest regarding faculty and student information, applications from Westminster students or student spouses cannot be considered. 

• This position operates in a professional office environment, with an expectation of working on-campus.
• This is a Full-time non-exempt position, with 40 hours per week expected.

Westminster Theological Seminary hires only personnel who belong to a Protestant evangelical church and subscribe to Biblical orthodoxy (belief) and orthopraxy (practice). Employees shall affirm their agreement with the historic, trinitarian Christian faith as expressed in the Apostles’ Creed. Otherwise, Westminster Theological Seminary is an equal opportunity employer, dedicated to providing equal employment and advancement opportunities to all individuals, except as specifically allowed by federal and state law, and basing employment decisions on merit, qualifications and training. Westminster Theological Seminary does not discriminate in employment opportunities or practices on the basis of race, color, religion (except as religion is a bona fide occupational qualification), sex, national origin, age, disability or any other classification protected by law.

In accordance with the above paragraph, all employees are required to sign Westminster Theological Seminary's Community Life Policy affirming their commitment to Christian belief and practice as described in the policy.