Job Summary
To establish and maintain fiscal records in accordance with professional accounting principles and practices and Authority requirements. Maintains accounts payable, accounts receivable, payroll, and associated records and reports. Prepare reports and statements as needed. Serves as the receptionist for the administrative office.
The statements included in this description are intended to reflect this job's general duties and responsibilities. They are not to be considered all-inclusive. The employee may be assigned other tasks that are not explicitly included in this summary.
Essential Functions
- Codes and enters data in accounting system to facilitate updates to the general ledger, produces various reports and financial statements, enters payroll data. Enters data into specialized accounting software; prepares reports by coding and compiling data and uses software to generate reports; prepares revenue reports for all locations; balances bank statements and outstanding check reports; prepares bills for facilities managed by the Authority; prepares tax withholding checks; prepares car count reports; maintains records of returned checks in accordance with established procedures; maintains record of returned checks and attempts collection through written and telephone contact; prepares spreadsheets for producing monthly financial summary and trial balance; posts monthly journal entries to the general ledger; codes and files invoices; prepares year end reports.
- Greets visitors to the Parking Authority’s administrative office, answers incoming telephone calls, and provides information and assistance: Answers telephone calls and either answers inquiries personally or transfers call to the appropriate person; greets persons who come to the administrative office and either assists them personally or directs them to others who can assist with the person’s concern; provides general information and assistance to the public; receives and signs for shipments delivered by delivery services; maintains security of the administrative office by operating door locking system and remaining vigilant of persons who enter the office.
- Performs other duties as assigned.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education
- Associate degree In accounting Required
Work Experience
- Two (2) years or more
- Previous experience as an accounting clerk involving establishing and maintaining accounting/financial records or an equivalent combination of education and experience. Experience using Peachtree accounting software preferred.
Skills
- Knowledge of accounting theory, principles, and practices.
- Knowledge of the principles and practices of effective and appropriate business communication in both written and verbal forms; knowledge of proper business grammar, vocabulary, language, writing, and arithmetic.
- Knowledge of organizational and departmental rules and regulations.
- Knowledge of computer skills, accounting-related software, and business applications.
- Ability to read and comprehend accounting texts, policies, and procedures.
- Ability to operate basic office equipment including computers, fax machines, copiers, multi-line phones, and timekeeping systems.
- Ability to read, comprehend, and adhere to department rules, instructions, regulations, policies, and follow safety rules and procedures.
- Ability to communicate professionally, effectively, and pleasantly and communicate technical ideas clearly and effectively – both orally and in written form.
- Ability to establish and maintain financial records using computer software including posting, balancing, and reconciling accounts and records.
- Ability to prepare trial balances, analyze and audit accounting fiscal, payroll, and leave data and the ability to prepare clear and concise reports and make appropriate recommendations.
- Ability to prepare and generate records, receipts, and accounting and financial reports effectively using a computer and calculators/spreadsheets.
- Ability to understand oral and written instructions.
- Ability to manage department resources effectively and efficiently.
- Ability to develop, establish and maintain effective working relationships with Supervisor, staff, departments, and bank personnel and communicate professionally and courteously.
- Ability to establish and review computer and paper files/records and maintain such in an efficient manner.
- Ability to manage multiple tasks, demands, and priorities to accomplish such in accordance with established requirements.
Licenses and Certifications
- Driver’s License, Valid Upon Hire
- Required
Travel
Travel type - Domestic - 5%