POSITION:   Production Management Finance Assistant 

CLASSIFICATION:  Seasonal - Full Time

STATUS:   Exempt

REPORTS TO:   Production Supervisor

SUPERVISES:  Production

LOCATION:   Williamstown, MA

COMPENSATION: $1050-$1250 Weekly 

HIRING TIMELINE: Applications to be accepted until filled with a priority application deadline of 2/14/2025. Application review and interviews to be conducted starting 2/17/2025 with an anticipated start date of 06/09/25.

JOB SUMMARY: 

The Williamstown Theatre Festival, renowned for its commitment to artistic excellence, is seeking a skilled and passionate finance and administrative assistant to join our team for the 2025 Season. Reporting to the Production Supervisor, this role is integral within the production department, overseeing the execution and oversight of purchasing, budget tracking and general production office administration. 

RESPONSIBILITIES: 

The Production Management Finance Assistant will serve as the liaison between the Production Management Department and Finance Office. The Production Management Finance Assistant  reports directly to the Production Director and Finance Director.  Duties include, but are not limited to: 

• Collaborate with the Production Manager to supervise and track production budgets on a daily basis. Acts as primary purchasing manager for all production-related costs alongside the Production Department to ensure cost-effective procurement aligned with production needs.
• Monitor department budgets and schedules, addressing any discrepancies promptly.
• Attend weekly finance meetings to provide updates and align with organizational financial goals.
• Assist in coordinating the logistics of day-to-day festival operations, including collaboration with all administrative and production departments.
• Supervise the production office, maintaining smooth daily operations and addressing any immediate needs.
• Manage, supervise, and mentor Assistant Production Managers as needed, fostering growth and development within the team.
• Document insights and recommendations to improve processes for the following season, ensuring continuous development of the production management department.
• Uphold and enforce safe working practices across all production facilities, adhering to and promoting all festival safety protocols.
• Embrace the festival's commitment to EDIA (Equity, Diversity, Inclusion, and Accessibility) and Anti-Racism by fostering respectful behavior, addressing microaggressions, supporting workforce diversification, and building culturally competent relationships with all team members.
• Participate in end-of-season debrief meetings, documenting insights to improve workflows and enhance the production management department's effectiveness for future seasons.

QUALIFICATIONS:

• The Williamstown Theatre Festival requires no specific number of years of experience or minimum educational credentials.
• Proven experience in a management role within professional theater, with a successful track record of handling a variety of productions simultaneously, while maintaining attention to detail and a commitment to artistic quality.
• Understanding of bookkeeping practices, including accounts payable/receivable,, and financial reporting is preferred.
• Proven track record of high level of accuracy and confidentiality in handling financial data, reconciling accounts, and preparing reports.
• Strong leadership, interpersonal, and management skills, with the ability to lead diverse teams using a supportive and collaborative approach.
• Ability to thrive in a fast-paced, dynamic production environment and adapt to changing priorities and timelines.
• Must be capable of working long hours while standing. Valid driver's license required. 
• This job requires in-person work in Williamstown, MA.

About Williamstown Theatre Festival

After seven decades of helping to shape the American theater, Williamstown Theatre Festival is bringing emerging and professional artists together in the Berkshires to create a thrilling summer festival that expands the expression of theater and its essential role in society. The Festival will continue to produce the world premiere plays and musicals and bold new revivals that it’s come to be known for, while expanding into other forms of theatrical expression that brings many art forms together in exciting and innovative ways.

Williamstown Theatre Festival has always been, and continues to be, a creative hothouse for established and emerging artists and their work. More than 75 productions have transferred from the Festival to other regional theaters, Off-Broadway, and Broadway, with many productions being adapted for television and film. Thousands of actors, writers, designers, directors, and aspiring theater professionals from all fields that have come through the Festival to challenge themselves and their craft have gone on to prominence and recognition on Broadway, in Hollywood and beyond. Learn more at wtfestival.org.

Working and Living in Williamstown

Williamstown Theatre Festival’s season takes place on the beautiful campus of Williams College in Williamstown, MA with backdrops of the Berkshire, Green, and Taconic mountain ranges. Williamstown, MA (estimated pop. 7,813) is located in Berkshire County (estimated pop. 128,657) in Western Massachusetts and is an hour’s drive from Albany, NY and 30 minutes from Pittsfield, MA. 

The Williams College campus and the 62’ Center for Theatre and Dance are within walking distance of Spring Street, which has several restaurants with dine-in and takeout options, a coffee shop, an ice cream shop, an independent movie theater, and several stores. The nearest grocery store is a 10-minute drive from campus and not within walking distance. Having a personal vehicle does provide more flexibility in grocery-shopping and expands dining and activities options. For those who bring vehicles, parking is free at designated locations on Williams campus with a parking pass.  For a list of all the things to do and see in Williamstown and the Northern Berkshires, visit DestinationWilliamstown.org.  

All seasonal staff are provided housing free of charge on campus at Williams College. Housing is dorm-style with private bedrooms and shared common areas, including bathroom and kitchen. Williams College housing is not air-conditioned. Weather ranges from evenings on the cooler side but can also be quite warm with temperatures in the 90s with high humidity.

We acknowledge that Williamstown Theatre Festival is a Predominantly White Institution (PWI) located in a county that is 91% white, according to the US Census Bureau. We are actively engaged in the work of becoming a more equitable, diverse, inclusive, accessible, anti-racist, and anti-oppressive institution that not only welcomes BIPOC artists and staff but nurtures an environment that allows everyone to thrive. More specific actions on these efforts can be found in our Progress Report on our website: https://wtfestival.org/work-learn/.

Williamstown Theatre Festival is committed to telling diverse stories and to fostering an inclusive environment both onstage and off. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. We believe that opportunity, access, resources, and rewards should be available to and for the benefit of all. Therefore, WTF is an equal opportunity employer, and all qualified applicants shall be afforded equal employment opportunities without discrimination because of race, color, religion, sexual orientation, national origin, age, sex/gender (including pregnancy and gender identity), disability, military status, veteran status, marital status, familial status, ancestry, genetics, or any other class or characteristic protected by federal, state or local law. Candidates from populations underrepresented in the theater field are strongly encouraged to apply.