Sequoia Financial Group is a growing Registered Investment Advisor (RIA), headquartered in Northeast Ohio, offering financial planning and wealth management services. At Sequoia, we exist with a singular purpose: to enrich lives. Our values define how we behave and guide us through the pursuit of our purpose to enrich lives. At Sequoia, our core values are:

• Integrity.  We act in the best interests of others by providing an honest, consistent experience for our clients and team. 
• Passion. We pursue our full potential, seeking to continually enhance and evolve our ability to serve our clients and team.
• Teamwork. We subordinate our egos to work together for the benefit of our clients. 

Our promise to team members is that you will grow with us. From experienced advisors to new college grads to transitioning principals, every team member will find Sequoia a place to refine their professional mission, move into new opportunities, go deeper, and lead further. We are built to help you build a career here as a long-term contributor in our work to enrich lives for generations.
 

Summary of the position

The Fund Administration Specialist is a member of the Private Fund Administration Department. The Fund Administration Specialist works closely with our Director of Private Fund Administration, Investment Research team, Financial Advisors, Client Service, Compliance and our external partners. The Specialist will support the administration of Sequoia’s slate of private funds, including coordinating with direct investments, fund accountants, compliance, audit and tax specialists. 

We are targeting a base salary range of $80,000 to $120,000 for this position, along with bonus incentives and a competitive benefits package provided to our employees. 

Responsibilities

• Process private fund documents for subscriptions, re-subscriptions and withdrawals.
• Post and update as needed private fund transactions to our reporting platforms Black Diamond and Tamarac.
• Coordinate with Operation's for delivery of all investor documents including monthly/quarterly subscription and redemption documents, monthly/quarterly investment statements, Audited Financial Statements, K-1s, etc.
• Review private fund financial statements prepared by Third Party Administrator to ensure investor activity correctly captured.
• Organize and deliver to Third Party Administrator all documents required to maintain accurate accounting of fund activity: custodian/bank statements, invoices paid, engagement letters, etc. 
• Track, confirm, manage cash, and submit wires for private funds’ capital calls due to underlying investments.
• Review and validate private fund distributions and capital calls prior to delivery for processing
• Work with private funds’ tax partners to provide documents required for completion of funds’ tax returns and partners’ K-1s 
• Develop and maintain procedures and policy related to the operations of Sequoia’s proprietary private funds. 
• Own and manage service levels agreements with fund vendors including third party administrators, tax and audit partners. 
• Monitor and summarize ongoing fund expenses to respective portfolio manager and leadership. 
• Launch new private funds as needed, coordinating legal, advisors and Investment Research. 
• Sunset funds, overseeing final distributions, reporting and expense payments. 

Required Skills/Experience

• Bachelor’s degree or equivalent experience preferred.
• Minimum 3-5 years financial services experience with a focus in operations, investments, tax or audit. 
• Experience establishing new operational processes, creating procedures and developing processes.
• Proven ability to lead and communicate timelines for projects.
• Proficient in Microsoft Office (Word, Excel, Outlook) required, advanced excel skills (Vlookup, pivot tables).

Preferred Skills/Experience

• Wealth management or asset management experience.
• Experience with private or public funds administration.
• Experience with Salesforce and Tamarac. 
• Project management experience preferred. 
• Workflow development and visualization experience.
• Experience in vendor management.

Competencies

• Ability to identify & prioritize critical tasks.
• Detail oriented & organized.
• Works well within a team-based environment.
• Strong written and verbal communication skills.
• Self-starter.
• Ability to learn quickly.
• Enjoys solving problems/finding solutions.