Job Purpose

At MYNT, the Project Coordinator plays a vital support role within the Project Management team. Working closely with the Project Manager, the Coordinator assists in ensuring projects run smoothly from start to finish. This role focuses on facilitating communication between internal teams, organizing project tasks, and helping to track deadlines and deliverables. The Project Coordinator provides administrative and logistical support, allowing the Project Manager to focus on strategic decision-making and overall project success. Responsibilities include tracking project progress, maintaining documentation, and handling routine project tasks with minimal supervision.

Job Duties & Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Tracking and coordinating on site equipment for budgeting.
• Review and update tasks in softwares to keep construction schedules on target while reporting significant delays to Project Manager.
• Maintain pending purchase orders reports in software.
• Information flow between office, field, vendors and customers.
• Time tracking: enter project related time and labor to properly account for budget accuracy.
• Assist in submitting and tracking permits and permit related tasks using the AHJ Tracker.
• Coordination of job start and job close including scheduling hand off meetings and collating documents (as builts, warranties, commissioning reports, etc.) for closeout binders
• Review contracts and update project management software to include all contractual obligations.
• Subcontract drafting, review & routing tracking
• Collection and organization of subcontractor/accounting related project document requirements: COI, W-9, milestone certificates, policy documents, etc., and update softwares accordingly.
• Tracking and updating project schedules as needed in project management software. 
• Coordinate and attend weekly AOC meetings and maintain meeting minutes. 
• Maintaining & updating job files, controlled forms & logs.
• Assist with monthly billing and perform research to resolve billing issues.
• Draft requests for proposals and perform pre-qualifications of vendors and subcontractors.
• Draft client and subcontract proposed change orders and confirm documents.
• Draft and track submittals, RFI's, and RFQ's.
• Schedule necessary construction team meetings.
• Track and coordinate inspections with AHJ and Utility.
• Upload reports into the Lessons Learned tracking sheet.
• Update construction software templates.
• Track, update and maintain SS reports, schedules and dashboards. Including project rebate tracking. 
• Daily Tasks:
  • Update tasks in construction software(s).
  • Save and organize documents in shared project folders.
  • Update Construction Division cards and tasks.
  • Stay current on Past Due reports.
• Weekly Tasks:
  • Provide updates to Project Manager(s) for client updates as needed.
  • Run Delivery Schedule reports.
  • Run Job Cost reports.
  • Draft and review subcontracts.
  • Collect and review quotes and/or proposals.
  • Review vendor invoices.
  • Attend & participate in the weekly Construction Huddle.
• As Needed Tasks:
  • Review project cash flow analysis reports.
  • Create closeout binders. 
  • Coordinate fleet and equipment repair and maintenance.
• Respond to all external communications within a timely manner.
• Handle confidential data professionally.
• Additional tasks as assigned by the management team(s).

Skills & Qualifications

The following list represents the core competencies needed for success in this position.

• Action & Results Focus – initiating tasks and focusing on accomplishment.
• Attention to Detail - focusing on the details of work content, work steps, and final work products.
• Customer Focus - able to attend the needs and expectations of the customer.
• Presentation Skill - formally and effectively delivers information to groups.
• Business Process Analysis – defining, assessing, and improving operational processes and workflow.
• Critical Thinking - analytically and logically evaluating information, propositions, and claims.
• Ability to manage and resolve conflict.
• Ability to effectively communicate verbally and in writing.
• Excellent attention to detail.
• Ability to be coached and mentored.
• Education: 
  • High School or GED. Some college preferred. 
• Experience: 
  • Construction industry experience required.
  • 3-5 years of experience in a support role.
  • Experience with PDF editor, Google Docs and Sheets (or Word and Excel), and a general computing background.
• Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.

Working Conditions

• Supplemental Information to Assist Organizations In Their Compliance with the Americans with Disabilities Act (ADA)
• http://www.niqca.org/documents/ADAPhysicalRequirementsChecklist.pdf

Physical Requirements

• Supplemental Information to Assist Organizations In Their Compliance with the Americans with Disabilities Act (ADA)
• http://www.niqca.org/documents/ADAPhysicalRequirementsChecklist.pdf

General Benefits*

• Access to medical, dental, vision, and 401K.
• Up to 42 hours of paid Continued Education for learning and supporting your personal and professional growth.
• $800 annual professional development stipend. 
• Cell phone reimbursement. 
• Laptop reimbursement.
• Paid time off after 6 months continuous employment.

*All subject to probationary period

Mynt Systems is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. We are committed to creating an inclusive environment where everyone feels valued and respected.